Accounts & Procurement Specialist

Private Advertiser; Kuala Lumpur; On-site; MYR 33,000 - 60,000; Full time

Job summary

Private Advertiser in Kuala Lumpur is seeking an Accounts Administrative Coordinator to provide day-to-day support for the Accounts function, including filing, processing invoices, staff claims and reimbursements. You will coordinate internal procurement, verify documents, and liaise with suppliers to ensure timely payments and accurate records.

The role requires 2–3 years in accounts or procurement, a Bachelor's degree in a related field, and strong Excel/Word skills.

Qualifications

• Bachelor's degree in accounting, finance, business administration, procurement, or a related field.
• 2–3 years of relevant working experience in accounts administration, purchasing, procurement or similar support role.
• Basic knowledge of accounting documentation and processes.
• Familiar with procurement processes: sourcing, quotation comparison, PO processing and supplier coordination.
• Proficient in Microsoft Excel and Word.
• Good written and verbal communication skills in Bahasa Malaysia and English.
• Strong attention to detail and accuracy.
• Good organisational and time-management skills.
• Able to manage multiple tasks and priorities.
• Able to work independently with minimal supervision and as part of a team.

Responsibilities

• Provide day-to-day administrative support to the Accounts function, including preparation, compilation, filing and maintenance of financial documents.
• Assist in processing invoices, payment requests, staff claims, reimbursements and other account-related documentation.
• Coordinate procurement requirements from internal departments and ensure approved requests are processed promptly.
• Verify invoices against Purchase Orders and other records prior to submission for payment.
• Maintain filing of invoices, receipts, vouchers, purchase documents and supplier records.
• Perform data entry and update accounting records, trackers and systems accurately.
• Liaise with suppliers on invoices, statements, payment status and documentation matters.
• Assist in compiling schedules for month-end closing, audits and reporting.
• Source suitable suppliers and obtain quotations for goods and services.
• Prepare and process Purchase Requisitions and Purchase Orders per procedures and approvals.
• Liaise with suppliers on pricing, availability, confirmation, delivery schedules and outstanding orders.
• Maintain supplier information, procurement records and trackers.

Skills

Microsoft Excel

Microsoft Word

Communication skills

Time management

Teamwork

Independent work

Education

Bachelor's degree in accounting/finance

Job description

Private Advertiser in Kuala Lumpur is seeking an Accounts Administrative Coordinator to provide day-to-day support for the Accounts function, including filing, processing invoices, staff claims and reimbursements. You will coordinate internal procurement, verify documents, and liaise with suppliers to ensure timely payments and accurate records.

The role requires 2–3 years in accounts or procurement, a Bachelor's degree in a related field, and strong Excel/Word skills.