Admin & Accounts Executive (AR & Stock Control)

ASIASTAR OPTICS SDN. BHD.; Petaling Jaya; On-site; MYR 39,000 - 61,000; Full time

Job summary

ASIASTAR OPTICS SDN. BHD. is seeking an Admin & Accounts Executive to manage Accounts Receivable, customer accounts and stock return coordination, while supporting the Admin team.

The role requires 1–3 years in Admin/Accounts/AR, with English and Bahasa Malaysia proficiency; Mandarin is highly preferred. Proficiency in Microsoft Office and accounting software is expected.

Qualifications

• Diploma / Bachelor's Degree in Accounting, Finance, Business Administration or related field.
• 1–3 years' experience in Admin, Accounts, AR or Credit Control.
• Good command of English and Bahasa Malaysia; Mandarin speaking and writing is highly preferred.
• Familiar with Microsoft Office and accounting software.
• Well-organised, detail-oriented and able to manage tasks efficiently.
• Responsible, proactive and able to work independently and as part of a team.

Responsibilities

• Process AR and customer accounts and stock return coordination.
• Maintain customer master data, credit terms, and payment terms in the accounting system.
• Prepare Credit Notes (CN) and Debit Notes (DN) relating to stock returns and other customer matters.
• Assist with monthly customer account reconciliation and statements.
• Coordinate and process customer stock returns with Sales and Warehouse.
• Maintain stock return records and supporting documentation.
• Provide general administrative support to different departments.

Skills

Accounts Receivable

Customer accounts

Stock control

Admin tasks

Microsoft Office

Accounting software

English

Bahasa Malaysia

Mandarin

Education

Accounting/Finance/Business Admin degree

Tools

ERP system

Job description

Admin & Accounts Executive (AR & Stock Control)

We are looking for a responsible and detail-oriented Admin & Accounts Executive to join our team. This role will focus on Accounts Receivable (AR), customer account management and stock return coordination, while also supporting the existing Admin team with daily administrative tasks.

If you have experience in Admin and Accounts/AR, enjoy working with different departments, and are looking for a hands-on role with opportunities to learn and grow, we would love to hear from you.

Accounts Receivable & Customer Accounts

Process new customer account applications and maintain accurate customer master data.

Update customer information, credit limits and payment terms in the accounting system.

Prepare Credit Notes (CN) and Debit Notes (DN) relating to stock returns, adjustments and other customer account matters.

Assist with monthly customer account reconciliation and preparation of customer statements.

Maintain proper documentation and filing of customer and accounting records.

Assist the Accounts team with accounting data entry, filing of vouchers and compilation of claims.

Stock Return & Warehouse Coordination

Coordinate and process customer stock returns in collaboration with the Sales and Warehouse teams.

Verify returned quantities, product conditions and supporting documents against the relevant records.

Scan and update returned stock in the system accurately and promptly.

Maintain complete and accurate stock return records and supporting documentation.

Assist with stock return reconciliation and follow up on discrepancies with the relevant departments.

Ensure timely coordination between Sales, Warehouse and Accounts for stock return and adjustment matters.

Administrative Support

Support the existing Admin team in the smooth running of daily office administration and operations.

Maintain organised physical and digital filing systems, databases and company records.

Monitor office supplies, stationery and pantry items, and coordinate replenishment when required.

Assist in coordinating office maintenance, repairs and services with building management, vendors and contractors.

Prepare and format general correspondence, formal letters, memos, meeting agendas and reports when required.

Provide general administrative and clerical support to different departments as required.

Perform other duties and ad hoc assignments as assigned by the superior.

About You

Diploma / Bachelor's Degree in Accounting, Finance, Business Administration or related field.

1–3 years' experience in Admin, Accounts, AR or Credit Control.

Good command of English and Bahasa Malaysia; Mandarin speaking and writing is highly preferred.

Familiar with Microsoft Office and accounting software.

Well-organised, detail-oriented and able to manage tasks efficiently.

Responsible, proactive and able to work independently and as part of a team.

Working Hours:

9:00 AM – 6:00 PM (Monday – Friday)

Why Join Us?

Stable and supportive working environment

Work closely with Accounts, Sales, Warehouse and Admin teams

Gain hands-on experience in AR, customer accounts and stock control

Opportunity to learn and grow with the company

Friendly and collaborative team

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• Which of the following types of qualifications do you have?
• How many years' experience do you have as an Accounts and Administration Assistant?
• Which of the following Microsoft Office products are you experienced with?
• Which of the following accounting tasks are you familiar with?
• Which of the following accounting software are you experienced with?
• Do you have data entry experience?