Finance & Accounts Executive

Motul Asia Pacific; Puchong; On-site; MYR 50,000 - 73,000; Full time

Job summary

Motul Asia Pacific is seeking a Finance & Accounts Executive to support daily finance operations in Malaysia. You will handle AR/AP, GL, costing and pricing activities, ensuring accurate records and timely reporting.

The role requires 2+ years in finance, strong Excel skills, and familiarity with SAP or similar ERP systems. You will collaborate with sales and procurement, contributing to process improvements and compliance.

Qualifications

• Bachelor's Degree or Diploma in Accounting/ Finance or related field.
• 2+ years of finance/accounting experience in Malaysia.
• Strong AR/AP/GL knowledge and Excel proficiency.

Responsibilities

• Record payments from customers in ERP and manage AR activities.
• Issue invoices/credit notes and follow up on outstanding payments.
• Prepare customer aging reports and assist DSO improvement.
• Monitor customer credit limits and release orders as needed.
• Process end-to-end AP and vendor reconciliations.
• Conduct month-end close, journal entries, and reconciliations.
• Assist costing, variance analysis, and margin reporting.
• Support statutory compliance and ERP/system improvement initiatives.

Skills

Accounts Receivable

Accounts Payable

General Ledger

Excel

ERP systems (SAP)

Education

Bachelor's Degree or Diploma in Accounting/Finance

Tools

SAP

Job description

The Finance & Accounts Executive is responsible for supporting day-to-day finance operations in Malaysia, with a focus on Accounts Receivable, Accounts Payable, General Ledger, and Costing & Pricing. The role ensures timely and accurate financial records, supports local statutory compliance, and contributes to business performance through reliable reporting and process improvements.

Job Responsibilities & Accountabilities:

Accounts Receivable & Customer Management

• Record all payments received from customers into the ERP system.
• Issue invoices or credit notes as needed and follow up on outstanding payments with relevant stakeholders
• Prepare weekly and monthly customer aging reports and work closely with the sales team and customers to improve the Days Sales Outstanding (DSO) ratio
• Monitor customer credit limits, ensuring appropriate follow-up and timely release of sales orders
• Work closely with teams to ensure smooth operations, address customer account concerns, and implement effective controls

Accounts Payable

• Manage the end-to-end accounts payable process, including the timely processing of invoices, payments, and vendor reconciliation
• Ensure accurate coding of invoices to the appropriate general ledger accounts
• Monitor payment schedules and ensure timely disbursements to vendors, while managing cash flow effectively
• Collaborate with procurement and operations teams to ensure the accuracy of purchase orders and invoice matching

General Ledger & Month-End Activities

• Prepare journal entries (accruals, prepayments, reclassifications) and balance sheet schedules
• Perform bank and key account reconciliations, clearing open items promptly
• Assist with intercompany transactions and reconciliations in compliance with group policy
• Support month-end close to ensure timely submission of financial results to Regional Finance
• Assist with costing build-ups and variance analysis (e.g., purchase price variance, overhead allocations)
• Support in preparing cost and margin analysis report to support pricing proposals and business decisions

Reporting, Compliance & Other Responsibilities

• Assist in the preparation of financial reports and analysis
• Ensure compliance with Malaysian Companies Act, SST regulations, and internal policies
• Participate in ERP/system improvements, automation, and process efficiency initiatives.
• Perform other finance-related duties as assigned

Qualifications & Experience Required:

• Bachelor's Degree or Diploma in Accounting, Finance, Business or related field
• At least 2 years of relevant Finance/Accounting working experience in Malaysia
• Strong knowledge of AR, AP, and GL processes
• Proficiency in Microsoft Excel (pivot tables, lookups, formulas) and accounting/ERP systems (SAP experience is an advantage)
• Strong communication and interpersonal skills to liaise with internal teams and external parties
• High attention to detail, organised, and able to meet deadlines