Admin & Accounts Assistant

PPKB; Shah Alam; On-site; MYR 27,000 - 33,000; Full time

Job summary

PPKB is seeking a responsible Admin & Accounts Assistant for our self-managed high-end condominium in Petaling Jaya. You will handle day-to-day office administration, resident matters, payments, and basic accounting tasks under supervision.

The role includes payroll processing, EPF/SOCSO/EIS support, and maintaining records, invoices, and contracts. Strong MS Office skills and good English/Bahasa Malaysia are essential for professional resident interactions.

Qualifications

• Experience in condominium/property management administration.
• Knowledge of Advelsoft is a strong advantage.
• Basic accounting and payroll knowledge.
• Proficiency in MS Office, especially Excel and Word.
• Good English and Bahasa Malaysia communication.

Responsibilities

• Handle daily office administration and resident-related matters.
• Prepare Payment Vouchers (PV) and process supplier/contractor payments.
• Handle basic accounts, collections, receipts and financial records.
• Prepare monthly staff payroll, including overtime and allowances.
• Assist with EPF, SOCSO, EIS and other payroll matters.
• Maintain invoices, quotations, contracts, staff records and proper filing.
• Assist the Building Manager and Management Council with administrative matters.
• Liaise professionally with residents, contractors and service providers.

Skills

Excel

Word

Microsoft Office

English

Bahasa Malaysia

Organisational skills

Independent worker

Liaison with residents

Tools

Advelsoft

Job description

We are a self-managed high-end residential condominium in Petaling Jaya looking for a responsible and organised Admin & Accounts Assistant to join our Management Office.

Key Responsibilities

Handle daily office administration and resident-related matters.

Use Advelsoft for property management and accounting functions.

Prepare Payment Vouchers (PV) and process supplier/contractor payments.

Handle basic accounts, collections, receipts and financial records.

Prepare monthly staff payroll, including overtime and allowances.

Assist with EPF, SOCSO, EIS and other payroll matters.

Maintain invoices, quotations, contracts, staff records and proper filing.

Assist the Building Manager and Management Council with administrative matters.

Liaise professionally with residents, contractors and service providers.

Requirements

Experience in condominium/property management administration preferred.

Knowledge of Advelsoft is a strong advantage.

Basic accounting and payroll knowledge.

Proficient in Microsoft Office, particularly Excel and Word.

Good English and Bahasa Malaysia communication skills.

Organised, accurate, trustworthy and able to work independently.

Professional and courteous when dealing with residents.

Salary: RM [2,400 - 3,000], depending on experience.

Working Hours: Mondays - Fridays [8am - 4pm], Alternate Saturdays [8am - 12pm]

We are looking for a responsible, organised and hands-on Admin & Accounts Assistant who can manage day-to-day administration and basic financial tasks efficiently. The ideal candidate should have experience with Advelsoft, preparing payment vouchers and payments, handling collections and basic accounts, and processing staff salaries and related records.

As part of a self-managed high-end condominium, you should be professional, trustworthy and comfortable dealing with residents, contractors and service providers. We value someone who is accurate, dependable, takes ownership of their work, works well with a team and follows through on tasks without constant supervision.