Administrative Executive

VATECH GLOBAL ASIA HQ SDN.BHD; Petaling Jaya; On-site; MYR 42,000 - 72,000; Full time

Job summary

VATECH GLOBAL ASIA HQ SDN.BHD in Petaling Jaya is seeking an Administrative Executive to support daily administrative and operational activities. You will prepare and issue e-invoicing, delivery orders, and sales orders, while monitoring inventory for ordering and billing and coordinating installation logistics.

You will also generate reports, maintain accurate customer records, provide customer service, assist with AR collections, and collaborate with Sales, Finance, Technical, Warehouse, and

Responsibilities

• Prepare and issue customer e-invoicing, delivery orders, and sales orders.
• Monitor inventory for ordering and billing purposes.
• Coordinate delivery and logistics arrangements for installation.
• Prepare sales, billing, order, and installation reports.
• Maintain accurate customer records and information.
• Provide customer service and handle customer inquiries.
• Follow up on Accounts Receivable (AR) collections and overdue payments.
• Coordinate with Sales, Finance, Technical, Warehouse, and other departments to ensure smooth operations.
• Maintaining proper documentation and filing for audit and tax.
• Preparing ad-hoc reports and analyses for management as required.
• Performing other administrative duties assigned by management.

Job description

The Administrative Executive is responsible for supporting daily administrative and operational activities, including:

Preparing and issuing customer e-invoicing, delivery Order, Sales Order and all related document to customer.

Monitoring inventory for ordering and billing purposes.

Coordinating delivery and logistics arrangements for installation.

Preparing sales, billing, order, and installation reports.

Maintaining accurate customer records and information.

Providing customer service and handling customer inquiries.

Following up on Accounts Receivable (AR) collections and overdue payments.

Coordinating with Sales, Finance, Technical, Warehouse, and other departments to ensure smooth operations.

Maintaining proper documentation and filing for audit and tax.

Preparing ad-hoc reports and analyses for management as required.

Performing other administrative duties assigned by management.