Admin

Private Advertiser; Iskandar Puteri; Sur place; MYR 24 000 - 36 000; Plein temps

Résumé du poste

Private Advertiser is seeking a site administration assistant to support field operations at the project site in Iskandar Puteri. You will manage filing, prepare reports, and coordinate with engineers and contractors.

Applicants should have at least an SPM or diploma, 1-2 years experience, proficient in Microsoft Office, and good command of English and Bahasa Malaysia. Willingness to base at the site and own transport preferred.

Qualifications

• Prepare, organize, and maintain filing systems for site records, drawings, permits, and correspondence.
• Assist site engineers with daily paperwork, progress reports, RFIs, and inspection forms.
• Record and track site documents, DOs, material requisitions, and worker attendance/timesheets.
• Liaise with main office teams, subcontractors, suppliers, and consultants on approvals, quotations, and POs.
• Handle minutes of site meetings, site office supplies, and other admin duties.

Responsabilités

• Prepare, organize, and maintain filing systems for site records, drawings, permits, and correspondence.
• Assist site engineers with daily paperwork, progress reports, RFIs, and inspection forms.
• Record and track site documents, DOs, material requisitions, and worker attendance/timesheets.
• Liaise with main office teams, subcontractors, suppliers, and consultants on approvals, quotations, and POs.
• Handle minutes of site meetings, site office supplies, and other admin duties.

Connaissances

Administrative experience

Organized & detail-oriented

Communication skills (English & Bahasa

Formation

SPM/STPM or Diploma in Business Administration

Outils

Microsoft Office

PDF handling/Cloud filing

Description du poste

Documentation & Filing: Prepare, organize, and maintain both physical and digital filing systems for site records, drawings, permits, and correspondence.

Site Support: Assist Site Engineers and Site Supervisors with daily paperwork, progress reports, Request for Information (RFI), and inspection forms.

Tracking & Logs: Record and track incoming/outgoing site documents, delivery orders (DO), material requisitions, and worker attendance/timesheets.

Coordination: Liaise with main office teams, subcontractors, suppliers, and consultants to follow up on approvals, quotations, and purchase orders (PO).

General Administration: Handle minutes of site meetings, manage site office supplies, and perform ad-hoc administrative duties as assigned.

Job Requirements

Education: Minimum SPM, STPM, or Diploma in Business Administration, Office Management, or any related field.

Experience: At least 1-2 years of administrative experience; experience in construction, engineering, or project environments is an added advantage (fresh graduates with strong computer skills are welcome to apply).

Technical Skills: Proficient in Microsoft Office (especially Excel and Word) and comfortable handling PDFs, scanning, and cloud filing systems.

Language: Good command of English and Bahasa Malaysia (written and spoken)

Key Attributes: Highly organized, detail-oriented, able to multitask under tight deadlines, and comfortable working in a fast-paced site office environment.

Mobility: Willing to be based at the project site; possessing own transport is preferred