Site Document Controller

Greatians Consulting Sdn. Bhd.; Johor; On-site; MYR 36,000 - 54,000; Full time

Job summary

Greatians Consulting Sdn. Bhd. is seeking a{

Qualifications

• Diploma or certificate in Business Administration, Office Management, Engineering or related field.
• 1–2 years of relevant experience preferred.
• Good command of Chinese, English and Bahasa Malaysia.
• Proficient in Excel and Word.
• Experience with document registers, revision tracking and document management systems.
• Willing to work on-site at Ulu Tiram, Johor for the contract period.
• Experience with drawings, construction documentation and authority processes.

Responsibilities

• Manage, record, distribute and maintain project documents, drawings and correspondence.
• Maintain document registers, submission records and filing systems.
• Track document revisions and ensure the latest approved documents are used.
• Monitor document submissions, approvals and outstanding items.
• Coordinate with the project team, consultants and contractors on documentation matters.
• Assist in preparing reports, meeting minutes and other site documents when required.
• Ensure proper document control, filing and record keeping.
• Perform other administrative and coordination duties as assigned.

Skills

Attention to detail

Organizational skills

Independent work

Deadline management

Communication

Education

Diploma/Certificate in Business Admin / Office Management / Engineering

Tools

MS Office

Excel

Word

Job description

We are looking for an organized and detail-oriented Site Document Controller to manage project documents, maintain accurate records and support daily site documentation activities.

Key responsibilities

Manage, record, distribute and maintain project documents, drawings and correspondence.

Maintain document registers, submission records and filing systems.

Track document revisions and ensure the latest approved documents are used.

Monitor document submissions, approvals and outstanding items.

Coordinate with the project team, consultants and contractors on documentation matters.

Assist in preparing reports, meeting minutes and other site documents when required.

Ensure proper document control, filing and record keeping.

Perform other administrative and coordination duties as assigned.

About you

Diploma or certificate in Business Administration, Office Management, Engineering or a related field.

Minimum 1–2 years of relevant experience is preferred.

Good command of Chinese, English and Bahasa Malaysia.

Proficient in Microsoft Office, especially Excel and Word.

Good organizational skills and attention to detail.

Able to work independently, meet deadlines and follow up on outstanding matters.

Willing to work on-site at Ulu Tiram, Johor, for the contract period.

Experience in construction, engineering or infrastructure projects.

Familiarity with technical drawings, construction documentation and authority process.

Experience with document registers, revision tracking and document management systems.