Admin

Hong Guan Technology Sdn Bhd; Butterworth; On-site; MYR 36,000 - 47,000; Full time

Benefits offered by this job

Training & career development

Friendly working environment

Growth with tech company

Job summary

Hong Guan Technology Sdn Bhd is seeking a responsible Admin Executive / Admin Assistant to support daily office administration and business operations. You will work closely with the sales, service and management teams to ensure smooth administrative processes.

The ideal candidate has a diploma in Business Administration or related field, 1–3 years of administrative experience, good English and Mandarin, and proficiency in Excel and Word.

Qualifications

• Diploma or equivalent in Business Administration, Management or a related field.
• 1–3 years of relevant administrative experience preferred.
• Fresh graduates are encouraged to apply.
• Good communication and interpersonal skills.
• Good command of English and Mandarin is an added advantage.

Responsibilities

• Handle daily office administration and clerical duties.
• Prepare quotations, purchase orders, invoices, delivery orders and other business documents.
• Maintain and organize company records, documents and filing systems.
• Assist the sales and service teams with administrative and coordination tasks.
• Follow up with customers and suppliers on quotations, orders, deliveries and required documents.
• Coordinate deliveries, shipments and related logistics documentation.
• Assist in inventory and stock record management.
• Prepare reports, data entry and maintain accurate records in the company system.
• Handle incoming calls, emails and general correspondence.
• Arrange meetings, appointments and other administrative matters.
• Support management and other departments with ad-hoc administrative tasks.
• Ensure all documents are properly maintained and submitted on time.

Skills

Communication skills

Organizational skills

Detail oriented

Education

Diploma in Business Administration or related field

Tools

Microsoft Excel

Microsoft Word

Job description

About the Role

Hong Guan Technology Sdn Bhd is looking for a responsible, organized and detail-oriented Admin Executive / Admin Assistant to support our daily office administration and business operations.

The successful candidate will work closely with the sales, service and management teams to ensure smooth administrative and operational activities.

Key Responsibilities

• Handle daily office administration and clerical duties.
• Prepare quotations, purchase orders, invoices, delivery orders and other business documents.
• Maintain and organize company records, documents and filing systems.
• Assist the sales and service teams with administrative and coordination tasks.
• Follow up with customers and suppliers on quotations, orders, deliveries and required documents.
• Coordinate deliveries, shipments and related logistics documentation.
• Assist in inventory and stock record management.
• Prepare reports, data entry and maintain accurate records in the company system.
• Handle incoming calls, emails and general correspondence.
• Arrange meetings, appointments and other administrative matters.
• Support management and other departments with ad-hoc administrative tasks.
• Ensure all documents are properly maintained and submitted on time.

Requirements

• Diploma or equivalent qualification in Business Administration, Management or a related field.
• 1–3 years of relevant administrative experience is preferred.
• Fresh graduates are encouraged to apply.
• Good communication and interpersonal skills.
• Good command of English and Mandarin is an added advantage.
• Proficient in Microsoft Office, especially Excel and Word.
• Organized, responsible and able to work independently.
• Good attention to detail and able to manage multiple tasks.
• Positive attitude and willing to learn.

What We Offer

• Training and career development opportunities.
• Friendly and supportive working environment.
• Opportunity to work with a growing technology and engineering company.