Accounts & Office Operations Administrator

Private Advertiser; Penang; On-site; MYR 36,000 - 58,000; Full time

Job summary

Dymek is seeking an Accounts & Office Operations Administrator to manage the full accounting cycle and support sales, logistics, payroll and general office functions. This role is well suited for someone early in their career and eager to learn.

You will develop full set accounts and administrative functions with guidance from the company secretary, auditors, and the wider team. Fresh graduates are welcome; knowledge of Excel and basic accounting is desired.

Qualifications

• Diploma or degree in Accounting, Finance, Business Administration or related field.
• Fresh graduates welcome; up to 2 years of relevant experience is a plus.
• Basic understanding of accounting principles; willing to be trained on full set accounts, payroll and logistics.
• Awareness of Malaysian statutory requirements (EPF, SOCSO, PCB/LHDN) is an advantage.
• Proficient in Microsoft Office, especially Excel; exposure to accounting software is a bonus.
• Strong organizational skills and discretion with confidential information.

Responsibilities

• Handle full accounting cycle with guidance from the company secretary, auditors, and team.
• Record and verify supplier invoices; match against PO/DO; process supplier payments and monitor AR.
• Prepare Profit & Loss, Balance Sheet, and Trial Balance.
• Process monthly salary and statutory deductions (EPF, SOCSO, PCB/LHDN).
• Liaise with banks, auditors, tax agents; support sales activities and back-office operations.
• Coordinate end-to-end logistics and shipping docs; manage documentation and claims.
• Maintain filing systems and assist with expense claims and travel arrangements.

Skills

Fresh graduates welcome

Excel proficiency

Microsoft Office

Education

Diploma or Degree in Accounting, Finance, Business Administration

Tools

Accounting software

Job description

Accounts & Office Operations Administrator

We are seeking a meticulous and versatile Accounts & Office Operations Administrator to help keep our office running smoothly day to day. In this role, you will handle the full accounting cycle for the organization while assisting across sales administration, logistics, payroll, and general office functions. It is well suited to someone early in their career who is eager to learn; you will develop full set accounting and supporting administrative functions on the job, with guidance from the company secretary, auditors, and the wider team.

Key responsibilities

Accounting & Finance

Progressively taking on the full accounting cycle, with guidance and training

Recording and verifying supplier invoices, matching them against Purchase Orders (PO) and Delivery Orders (DO)

Processing supplier payments (AP) and issuing customer invoices while monitoring the receivables ledger for timely collections (AR)

Handling monthly bank reconciliations, performing journal entries, and managing petty cash

Preparing the Profit & Loss Account, Balance Sheet, and Trial Balance

Managing monthly staff salary processing alongside statutory deductions and submissions (EPF, SOCSO, and PCB/LHDN)

Maintaining proper documentation for all financial records

Liaising directly with banks, the company secretary, auditors, and tax agents

Providing essential backend support for sales personnel to ensure seamless commercial operations

Preparing and formatting customer quotations

Processing sales orders and invoices

Registering and maintaining Dymek's status as an approved vendor in customer procurement systems

Managing end-to-end logistics and shipment administration by coordinating inbound and outbound shipments and tracking delivery statuses

Preparing vital shipping documentation such as commercial invoices, packing lists, delivery notes, and airway bills

Maintaining proactive communication with suppliers, customers, and freight forwarders to confirm on-time deliveries

Compiling various operational reports

Handling shipment claims for any damaged or delayed goods

Office Administration

Overseeing general office upkeep to ensure efficient day-to-day operations, including managing office utilities, supplies, and cleaning services

Maintaining organized physical and digital filing systems

Facilitating seamless team coordination by assisting colleagues and field engineers with expense claims, travel requirements, and compensations

Supporting basic human relations activities, including organizing office events and coordinating team-building initiatives to foster a positive workplace culture

About you

Education: Diploma or Degree in Accounting, Finance, Business Administration, or a related field

Fresh graduates are highly welcome to apply; up to 2 years of relevant experience is a plus but not required

Basic understanding of accounting principles, with a genuine willingness to be trained on full set accounts, payroll, and logistics

Awareness of Malaysian statutory requirements (EPF, SOCSO, PCB/LHDN) is an advantage

Comfortable with Microsoft Office, particularly Excel; exposure to accounting software is a bonus

Sharp eye for precision with care taken to avoid small errors in figures

Strong organizational skills to handle varied tasks simultaneously

Proactive, adaptable, and teachable attitude

Good communication skills and the strict discretion required to handle confidential financial and staff information

About Dymek

Founded in 1989, Dymek (www.dymek.com) is a trusted distributor of advanced manufacturing and metrology equipment serving leading players in the semiconductor, optics, aerospace, and solar sectors. With headquarters in Hong Kong and offices across Asia, we connect customers with world-class technology suppliers from Europe, the US, and Asia Pacific. Our team supports customers through the full sales journey, combining local insight with deep technical understanding.