Accounts cum HR Executive

Jin Lee (Oil Mills) Sdn Bhd; Pasir Gudang; On-site; MYR 39,000 - 67,000; Full time

Job summary

Jin Lee (Oil Mills) Sdn Bhd in Malaysia is seeking an HR Executive to oversee recruitment, onboarding and training of new staff. The role focuses on payroll administration and timely compensation, while maintaining strict confidentiality across the organization.

You will partner with multiple departments to publish job ads on platforms like LinkedIn or JobStreet, schedule interviews, screen candidates, and support policy updates.

Qualifications

• Experience in HR processes including recruitment and onboarding.
• Ability to maintain confidentiality of employee information.
• Familiarity with payroll processing and statutory contributions.
• Proactive in updating HR policies and communicating with departments.
• Strong organizational and data-entry accuracy.

Responsibilities

• Assist HR department with day-to-day tasks.
• Handle employee queries confidentially.
• Maintain personnel records in HR system.
• Oversee onboarding, offers, and orientation.
• Review attendance, timesheets, overtime, and leave.
• Enter payroll data accurately.
• Submit EPF/SOCSO/EIS/PCB draft forms.
• Disseminate company policies and FAQs.
• Coordinate staffing needs with heads of departments.
• Post job ads on LinkedIn or JobStreet.
• Schedule interviews and screen candidates.
• Support investigations into employee behavior.
• Maintain confidentiality of internal documents.

Skills

Analytical thinking

Problem-solving

Communication skills

Interpersonal skills

Integrity and ethics

Ability to work under pressure

Tools

Payroll system

HRIS

Job description

A Human Resources (HR) Executive oversees various aspects of the employment process, including recruitment, onboarding, and training of new staff members. HR executives also play a crucial role in managing payroll and ensuring timely and accurate compensation for employees.

Essential Job Functions

Assist the HR Department in the management of day-to-day tasks

Handle all employee queries, written or verbal with the utmost confidentiality

Maintain employees personnel records in company’s HR system

Supervise new employee onboarding, prepare offer documentation, and conduct orientation sessions.

Review employees timesheet reports, attendance record, checking of overtime reports & leave reports and ensure accuracy and completeness.

Perform and enter payroll data into the payroll system with precision, ensuring all information is
recorded correctly.

Submit Statutory Contributions draft form (EPF, SOCSO,EIS, PCB)

Update company policies and FAQ Documents, and communicate with various heads of departments to disseminate informations.

Be in constant touch with relevant departments to determine staffing needs.

Create and publish job ads on Linkedin, JobStreet or other hiring platform.

Schedule job interviews, contact, screen, and shortlist candidates as needed.

Provide guidance on employee behavior and launch investigations.

Maintain confidentiality of all internal documentation.

Assist Account Executives to print out required documents and filling to accounting files.

Any other ad hoc tasks required by the Superior.

Strong analytical and problem-solving skills.

Ability to work effectively under pressure and meet tight deadlines.

Exceptional communication and interpersonal skills.

Commitment to upholding high ethical standards and integrity

Unlock job insights

Hirer responsiveness Salary match Number of applicants

Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• How many years' experience do you have as a Human Resources and Administration Executive?
• Which of the following types of qualifications do you have?
• Do you have Payroll Processing experience?

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