Accounts & Administrative Executive

COLLECTIVE HAUS SOLUTIONS SDN BHD; Kuala Lumpur; On-site; MYR 42,000 - 58,000; Full time

Job summary

COLLECTIVE HAUS SOLUTIONS SDN BHD in Kuala Lumpur is looking for a reliable Admin & Accounts Executive to manage daily office operations, support routine bookkeeping, and assist with financial reporting. This role suits a proactive professional who enjoys a balanced mix of administrative and accounting responsibilities.

The position involves office administration, procurement, payroll support, and aiding in financial reconciliations and reporting for the organization.

Responsibilities

• Office Administration & Operations: oversee daily HQ office upkeep, equipment servicing, liaison with building management and external vendors.
• Procurement & Assets: manage office/pantry inventory, negotiate with suppliers for cost-effective purchasing, maintain asset tracking.
• Owner Revenue Assistance: compile and reconcile monthly booking revenues against unit-level expenses for short-term rental schemes.
• Payroll Support: coordinate monthly foreign worker payroll, verify attendance, compute wages and overtime, prepare pay slips.

Job description

We are looking for a reliable Admin & Accounts Executive to manage daily office operations, support routine bookkeeping, and assist with financial reporting. This role is ideal for a proactive professional who enjoys a balanced mix of administrative and accounting responsibilities.

Key Responsibilities

1. Office Administration & Operations

Office Maintenance: Oversee daily HQ office upkeep, equipment servicing (internet, air-cond, printers), and liaise with building management and external vendors.

Procurement & Assets: Manage office/pantry inventory, negotiate with suppliers for cost-effective purchasing, and maintain the master asset tracking list.

Owner Revenue Assistance: Compile and reconcile monthly booking revenues (eg. Airbnb, Agoda) against unit-level expenses for short-term rental joint-venture schemes.

Operations & Payroll Support: Coordinate monthly foreign worker payroll, including verifying daily attendance, computing basic wages and overtime, and preparing pay slips/distribution.

Bookkeeping & Reconciliations: Record daily financial transactions (sales, receipts, payments) into accounting software, maintain the Cash Book, and perform bank reconciliations.

AR & AP Management: Match vendor invoices against purchase orders for timely payment release, issue customer invoices, and follow up on outstanding receivables.

Utilities & Fixed Expenses: Process recurring operational bills (electricity, water, internet, DBKL assessment, quit rent).

Compliance & Ad-Hoc: Maintain strict confidentiality of worker data and owner financials in compliance with PDPA; support budgeting and variance analysis as assigned.

What can I earn as an Accounts and Administration Executive