Accounts & Admin Executive cum Personal Assistant (PA)

Private Advertiser; Hang Tuah Jaya; On-site; MYR 45,000 - 71,000; Full time

Job summary

Private Advertiser in Malaysia seeks an Accounts & Admin Executive cum Personal Assistant (PA) to support daily financial operations and executive tasks.

You will handle invoicing, payment records, reconciliation, reporting, and liaise with clients and suppliers. This role requires a Diploma in accounting or related field, proficiency in MS Office, and willingness to travel with own transport.

Qualifications

• Diploma or equivalent qualification in Accounting, Business Administration, or a related field.
• Experience in accounting, administration, or personal assistant work is preferred.
• Familiar with Microsoft Office; knowledge of AutoCount accounting software is an advantage.

Responsibilities

• Handle daily accounting and administrative work.
• Prepare invoices, quotations, purchase orders, receipts, and payment records.
• Record daily transactions and maintain proper filing of documents.
• Monitor accounts receivable and follow up on outstanding payments.
• Assist with bank reconciliation and preparation of monthly accounting documents.
• Liaise with customers, suppliers, auditors, and relevant authorities when required.
• Manage the Director's schedule, appointments, meetings, and reminders.
• Assist with travel arrangements, bookings, and personal errands when necessary.
• Prepare reports, letters, and other business documents.
• Handle confidential company and personal information professionally.

Skills

Accounting

Administration

Communication

Time management

Education

Diploma in Accounting or related field

Tools

AutoCount

Microsoft Office

Job description

Accounts & Admin Executive cum Personal Assistant (PA)

This role combines accounting and administrative responsibilities, supporting daily financial operations and executive management functions.

Key responsibilities

Handle daily accounting and administrative work

Prepare invoices, quotations, purchase orders, receipts, and payment records

Record daily transactions and maintain proper filing of documents

Monitor accounts receivable and follow up on outstanding payments

Assist with bank reconciliation and preparation of monthly accounting documents

Liaise with customers, suppliers, auditors, and relevant authorities when required

Manage the Director's schedule, appointments, meetings, and reminders

Assist with travel arrangements, bookings, and personal errands when necessary

Prepare reports, letters, and other business documents

Handle confidential company and personal information professionally

About you

Diploma or equivalent qualification in Accounting, Business Administration, or a related field

Experience in accounting, administration, or personal assistant work is preferred

Familiar with Microsoft Office; knowledge of AutoCount accounting software is an advantage

Able to communicate in English, Bahasa Malaysia, and Mandarin

Responsible, trustworthy, well-organised, and able to work independently

Good time-management and communication skills

Must have own transport and a valid driving licence