Accounts Admin

BHH PRODUCTS SDN BHD; Johor Bahru; On-site; MYR 45,000 - 71,000; Full time

Job summary

BHH PRODUCTS SDN BHD in Johor Bahru invites an organized Finance Admin to support daily finance and administrative operations. You will handle data entry for invoices, payments, receipts, and expenses, maintain accurate records, and coordinate with internal departments to ensure smooth processing.

Reporting to the Finance Manager, you will assist with AP/AR, bank reconciliations, monthly closings, and preparation of financial reports, while upholding confidentiality and compliance across

Qualifications

• Minimum Diploma in Accounting, Finance, Business Administration, or a related field.
• Bachelor's Degree in Accounting/Finance is an added advantage.

Responsibilities

• Assist with day-to-day finance and accounting operations.
• Process invoices, payments, receipts, expenses and other financial transactions.
• Assist in Accounts Payable (AP) and Accounts Receivable (AR) functions.
• Verify invoices, purchase orders, delivery orders, receipts and supporting documents.
• Assist with bank reconciliation and financial record keeping.
• Assist the Finance Manager with monthly closing and preparation of financial reports.
• Prepare documents required for audits, tax submissions and statutory matters.
• Maintain filing of invoices, receipts, payment vouchers and related records.
• Ensure confidentiality and proper handling of financial information.

Skills

Data entry

Accounts payable

Accounts receivable

Excel

Attention to detail

Time management

Communication

Independence

Education

Diploma in Accounting

Bachelor's degree in Accounting/Finance

Tools

ERP systems

Accounting software

Job description

The Finance Admin is responsible for supporting the company's daily finance and administrative operations, ensuring accurate financial documentation, timely processing of transactions, proper record keeping, and smooth coordination with internal departments and external parties. This role reports to the Finance Manager.

Key Responsibilities

Finance & Accounting Support

Assist with day-to-day finance and accounting operations.

Perform data entry for invoices, payments, receipts, expenses, and other financial transactions.

Prepare and process invoices, payment vouchers, official receipts, and other finance-related documents.

Assist in Accounts Payable (AP) and Accounts Receivable (AR) functions.

Verify invoices, purchase orders, delivery orders, receipts, and supporting documents for accuracy and completeness.

Assist with bank reconciliation and checking of financial transactions.

Maintain accurate and up-to-date finance records and documentation.

Assist the Finance Manager with monthly closing and preparation of financial reports.

Accounts Payable & Receivable

Process supplier invoices and supporting documents in a timely manner.

Monitor outstanding supplier payments and customer receivables.

Follow up with relevant departments or customers regarding outstanding documents and payments.

Ensure proper documentation and filing of payment and collection records.

Assist in resolving discrepancies relating to invoices, payments, and accounts.

Maintain proper filing of invoices, receipts, payment vouchers, bank documents, and other financial records.

Ensure all finance documents are properly recorded and easily retrievable.

Assist in preparing documents required for audits, tax submissions, and other statutory matters.

Ensure confidentiality and proper handling of financial information.

Reporting & Administrative Support

Assist in preparing routine finance reports, schedules, and summaries.

Compile financial data and information for management review when required.

Assist in monitoring expenses and maintaining proper records of company expenditures.

Provide general administrative support to the Finance Department.

Liaise with internal departments to obtain necessary documents and information for finance processing.

Audit & Statutory Support

Assist in preparing supporting documents for external audit and tax-related matters.

Assist the Finance Manager in providing documents and information requested by auditors, tax agents, and other external parties.

Ensure finance records are properly maintained to support statutory and regulatory requirements.

System & Process Management

Perform accurate and timely data entry into accounting or ERP systems.

Ensure transactions are properly recorded and supported by relevant documents.

Assist in improving finance administrative processes and filing systems.

Identify and report discrepancies or irregularities to the Manager.

Follow company finance policies, procedures, and internal controls.

Team & Department Support

Work closely with the Finance team to ensure smooth daily operations.

Coordinate with other departments on finance-related matters.

Support superior and Finance team in ad-hoc finance projects and assignments.

Perform other duties as assigned by the superior.

Job Requirements

Education

Minimum Diploma in Accounting, Finance, Business Administration, or a related field.

Candidates with a Bachelor's Degree in Accounting, Finance, or a related field will be an added advantage.

Experience

Minimum 1-2 years of relevant experience in finance, accounting, or finance administration.

Fresh graduates with relevant qualifications and strong willingness to learn may also be considered.

Experience in manufacturing, retail, FMCG, or distribution industries is an advantage.

Technical Skills

Basic knowledge of accounting principles and finance processes.

Familiar with Accounts Payable (AP), Accounts Receivable (AR), invoicing, payment processing, and financial documentation.

Proficient in Microsoft Excel and Microsoft Office.

Experience with accounting software or ERP systems will be an added advantage.

Good understanding of basic financial documentation and record keeping.

Working Skills & Attributes

Meticulous, organised, and detail-oriented.

High level of accuracy when handling financial data and documents.

Responsible and able to follow through on assigned tasks.

Able to work independently as well as within a team.

Good time management and ability to meet deadlines.

Good communication and interpersonal skills.

Able to handle confidential financial information with integrity.

Willing to learn and take on additional responsibilities when required.

Preferred Attributes

Experience handling full sets of finance administrative tasks will be an advantage.

Familiarity with accounting systems or ERP systems.

Good Excel skills, including basic formulas and data handling.

Proactive in identifying discrepancies and following up on outstanding matters.

Strong attention to detail and willingness to learn.

Able to work in a fast-paced environment and manage multiple tasks effectively.

As a dynamically growing company, we pride ourselves on anticipating market shifts and setting new industry trends. With over three decades of expertise in the herbal industry, we continuously innovate, refine, and expand our product offerings to bring the most competitive range to the market. Our commitment to innovation and unwavering focus on quality has fueled our nationwide expansion, establishing a strong presence in Johor, Klang Valley, Penang, and beyond.

As a dynamically growing company, we pride ourselves on anticipating market shifts and setting new industry trends. With over three decades of expertise in the herbal industry, we continuously innovate, refine, and expand our product offerings to bring the most competitive range to the market. Our commitment to innovation and unwavering focus on quality has fueled our nationwide expansion, establishing a strong presence in Johor, Klang Valley, Penang, and beyond.