Senior Executive Assistant — Remote, Global Travel

Hire Overseas; Xico; A distancia; MXN 1.032.000 - 1.547.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Remote work

Descripción de la vacante

Hire Overseas is seeking an Executive Assistant to support a senior executive in a fast-moving consumer beauty business. The role focuses on calendar management, travel booking, and meeting prioritization, with ownership of time and priorities in a high-paced environment.

You will manage international travel, prepare context for meetings, and maintain professional communication with stakeholders. The position is fully remote, requires impeccable English, and aligns with US Pacific time hours.

Formación

• Proven experience as an EA supporting a senior leader managing a team of 30+ people.
• Strong critical thinking and prioritization of meetings based on goals and workload.
• Expert calendar management for high-volume schedules.

Responsabilidades

• Own the executive's calendar end to end, triaging requests and deciding what gets scheduled, deferred, delegated, or declined.
• Protect focus time and prepare the executive with context and materials ahead of every commitment.
• Book and manage all domestic and international travel, including flights, hotels, ground transport, and dining reservations.
• Build detailed itineraries with confirmations and timing buffers, and handle last-minute changes or re-routes efficiently.
• Manage the executive's inbox, flag priority items, and draft responses as needed.
• Communicate professionally with internal stakeholders, external partners, and vendors on the executive's behalf.
• Track and close all follow-ups and open items without prompting.
• Handle expense reporting, document management, and recurring administrative tasks.
• Support ad hoc projects and special requests as they arise.

Conocimientos

Senior leader support

Calendar management

Travel coordination

English communication

Discretion

Stakeholder management

Herramientas

Google Workspace

Microsoft Office

Concur

Descripción del empleo

Hire Overseas is seeking an Executive Assistant to support a senior executive in a fast-moving consumer beauty business. The role focuses on calendar management, travel booking, and meeting prioritization, with ownership of time and priorities in a high-paced environment.

You will manage international travel, prepare context for meetings, and maintain professional communication with stakeholders. The position is fully remote, requires impeccable English, and aligns with US Pacific time hours.