Senior Executive Assistant — Global Ops & Travel

Refinitiv; Ciudad de México; Híbrido; MXN 420.000 - 620.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Hybrid Work Model

Flex My Way

Grow My Way

Mental Health Days

Descripción de la vacante

Refinitiv is seeking an Executive Assistant to act as a trusted partner to senior leaders, delivering high-level administrative and operational support in a fast-paced environment. You will manage complex calendars, arrange domestic and international travel, prepare confidential documents, and coordinate events.

The role requires advanced English, strong Microsoft 365 skills, and a proactive, detail-oriented approach.

Formación

• 3+ years of progressive administrative experience supporting senior leaders in a fast-paced environment.
• Advanced English proficiency (written and verbal).
• Degree in Business Administration, Communications, Executive Assistant Studies, or related field, or equivalent professional experience.
• Strong proficiency with Microsoft 365 applications, including Outlook, Word, Excel, PowerPoint, and Teams.
• Demonstrated ability to manage complex calendars, travel arrangements, meetings, and executive priorities.
• Exceptional organizational skills with a strong attention to detail.
• Highly proactive mindset with the ability to anticipate needs, solve problems independently, and take initiative.
• Ability to effectively manage multiple tasks, competing priorities, and changing deadlines.
• Strong interpersonal and communication skills, with the ability to interact professionally at all levels of the organization.
• Proven ability to handle confidential information with discretion and sound judgment.
• Experience coordinating projects, tracking deliverables, and ensuring timely follow-up on action items.
• Strong internet research and information-gathering skills.

Responsabilidades

• Provide executive support by managing complex calendars, coordinating meetings, screening communications, and anticipating the needs of senior leaders.
• Arrange domestic and international travel, including flights, accommodations, transportation, visas, and detailed itineraries.
• Prepare, edit, and format confidential documents, reports, correspondence, and executive-level presentations.
• Maintain organized records, files, and shared repositories, ensuring accuracy, confidentiality, and effective version control.
• Partner with Finance to support expense management, budget tracking, purchase requisitions, forecasting inputs, and reporting activities.
• Coordinate conferences, team events, town halls, offsites, and client meetings, including logistics, vendor management, participant communications, and materials preparation.
• Act as a key point of contact for internal teams, senior stakeholders, external clients, and vendors, ensuring professional and timely communication.
• Train and support administrative team members by sharing best practices, tools, and process knowledge.
• Identify opportunities to improve workflows, increase efficiency, and enhance administrative processes.
• Provide project coordination support by tracking timelines, monitoring action items, facilitating follow-ups, and escalating risks when appropriate.
• Leverage Artificial Intelligence (AI) tools and digital productivity solutions to streamline administrative workflows, enhance efficiency, support research, content creation, scheduling, and day-to-day business operations.
• Handle highly sensitive and confidential information with discretion and professionalism.
• Successfully manage multiple priorities simultaneously while maintaining exceptional attention to detail and accuracy.

Conocimientos

Executive support

Calendar management

Travel coordination

Professional communication

Organizational skills

Proactivity

Multitasking

Confidential information handling

Educación

Degree in Business Administration, Communications, Executive Assistant Studies, or related field

Herramientas

Microsoft 365

Outlook

Word

Excel

PowerPoint

Teams

SharePoint

OneDrive

Descripción del empleo

Refinitiv is seeking an Executive Assistant to act as a trusted partner to senior leaders, delivering high-level administrative and operational support in a fast-paced environment. You will manage complex calendars, arrange domestic and international travel, prepare confidential documents, and coordinate events.

The role requires advanced English, strong Microsoft 365 skills, and a proactive, detail-oriented approach.