Remote Personal Executive Assistant (Proactive, AI-Driven)

Overseas (United States)

México

Remote

MXN 938,000 - 1,501,000

Full time

4 days ago

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Job summary

Overseas is seeking a Personal Executive Assistant to support a founder and family in personal administration, scheduling, and household logistics. The role emphasizes proactive ownership, using a documented system, and AI tools like Claude Cowork to streamline tasks.

The ideal candidate will lead scheduling, coordinate calendars with family members and staff, and handle outings, events, and takeout logistics.

Qualifications

Proven experience as a personal assistant, household manager, or family EA supporting a high-trust principal.
Genuinely proactive, taking ownership of tasks end to end.
Comfortable stating your own preferences and needs as part of a healthy working relationship.
Confident making outbound calls during US business hours to coordinate appointments.
Familiarity with Claude Cowork, or strong willingness to learn it quickly.

Responsibilities

Make outbound calls during business hours to schedule and coordinate appointments.
Set up medical, personal, and professional appointments for the founder and family.
Sync across multiple calendars and manage conflicts proactively.
Coordinate with the nanny on scheduling and logistics.
Use the shared documentation to execute tasks without repeated clarifications.
Use Claude Cowork and AI tools as a core part of planning and execution.
Assist with events and family logistics.