Remote Executive Assistant to C-Level | Project & Calendar Pro

Collective Residential; Ciudad de México; Remote; MXN 1,569,000 - 2,216,000; Full time

Benefits offered by this job

Remote work

Competitive salary

Job summary

Collective Residential is seeking an Executive Assistant to support our C-level executive by managing calendars, travel, and day-to-day priorities across multiple portfolio companies. You will drive projects, prepare briefings, and communicate with stakeholders on the executive’s behalf in a fast-paced environment.

This fully remote role requires availability during Eastern Time business hours and travel to the U.S.

Qualifications

• College degree or equivalent.
• 8+ years of experience as an Executive Assistant supporting C-level executives.
• Excellent written and verbal communication in English.
• Experience coordinating across multiple teams or stakeholders.
• Ability to work Eastern Time hours with travel to the U.S. up to two times per year.
• Proficiency with PowerPoint, Word and Excel; Asana experience preferred.
• Tech-savvy with AI tools such as Claude.

Responsibilities

• Manage a complex, evolving calendar across multiple time zones.
• Plan and run leadership meetings, board sessions, and events end to end.
• Coordinate travel arrangements and detailed itineraries.
• Prepare agendas, briefing documents, and pre-reads for meetings.
• Build and edit presentations and reports for the leadership team.
• Support the broader corporate team and act as a connector across functions.

Skills

English proficiency

Project management

Communication

Attention to detail

Discretion & judgment

Organization

AI tools

ET hours availability

Education

College degree or equivalent

Tools

Asana

Claude AI

PowerPoint

Excel

Word

Job description

Collective Residential is seeking an Executive Assistant to support our C-level executive by managing calendars, travel, and day-to-day priorities across multiple portfolio companies. You will drive projects, prepare briefings, and communicate with stakeholders on the executive’s behalf in a fast-paced environment.

This fully remote role requires availability during Eastern Time business hours and travel to the U.S.