Remote Executive Assistant — Precision Ops & Calendar Pro

Impact Hire; México; Remote; MXN 240,000 - 360,000; Full time

Job summary

Impact Hire is seeking a highly detail-oriented Executive Assistant to support our growing organization in a fully remote, full-time role. You will manage calendars, draft professional documents, take meeting notes, coordinate travel, and organize virtual events with precision.

You excel in structured processes, maintain SOPs, handle multiple priorities, and collaborate with leadership to ensure timely, accurate outcomes in EST hours.

Qualifications

• Detail-oriented, highly organized, and able to manage executive calendars and inboxes.
• Excellent written and verbal communication with internal and external stakeholders.
• Comfortable drafting professional documents and meeting summaries.
• Proven ability to handle multiple priorities with accuracy and discretion.

Responsibilities

• Manage executive calendars, scheduling, and inbox communications.
• Draft documents and correspond professionally with internal and external stakeholders.
• Take detailed meeting notes and distribute clear summaries.
• Coordinate travel and organize calendar events.
• Plan and execute virtual events.
• Maintain and update SOPs, data systems, and administrative records.
• Project manage cross-functional initiatives to ensure deadlines and deliverables are met.
• Handle multiple priorities simultaneously while maintaining accuracy.
• Remain highly responsive and available during work hours.
• Utilize tools such as Excel, Word, Outlook, and task management systems.
• Proactively anticipate needs, identify potential issues, and resolve them before escalation.
• Support problem-solving and conflict resolution on behalf of leadership.

Skills

Calendar management

Drafting documents

Meeting notes

Travel coordination

Event planning

SOP maintenance

Data systems

Project management

Multi-tasking

Leadership communication

Tools

Excel

Word

Outlook

Task management systems

Job description

Impact Hire is seeking a highly detail-oriented Executive Assistant to support our growing organization in a fully remote, full-time role. You will manage calendars, draft professional documents, take meeting notes, coordinate travel, and organize virtual events with precision.

You excel in structured processes, maintain SOPs, handle multiple priorities, and collaborate with leadership to ensure timely, accurate outcomes in EST hours.