Executive Assistant & Project Coordination Pro

Remoto Workforce; México; Presencial; MXN 240.000 - 360.000; Jornada completa

Descripción de la vacante

Remoto Workforce is seeking an experienced Executive Assistant to serve as a reliable right-hand resource for a manager and team in a fast-paced, project-based environment. The role combines executive administrative support, project coordination, follow-up, and thorough organization to offload day-to-day tasks.

The ideal candidate will have prior experience supporting an executive or leadership team within construction, engineering, architecture, or similar project-driven sectors, and excel at

Formación

• Experience supporting an executive, manager, or leadership team
• Strong organizational and follow-up skills
• Excellent written and verbal communication skills
• Ability to manage multiple priorities and tasks simultaneously
• Proactive, resourceful approach to problem-solving

Responsabilidades

• Manage and triage the manager's inbox, reviewing emails and determining next steps
• Forward and assign information to appropriate team members
• Draft proposals and administrative documents for review
• Support project coordination and review project management software
• Identify project assignments and help keep project information organized
• Download, organize, and maintain project/job files
• Request information from team members and follow up on missing information
• Conduct basic due diligence and code research for specific projects
• Support designers and team members with small administrative tasks
• Provide general administrative support as the team evolves
• Identify ways to improve organization and provide value to the team
• Wear multiple hats as needed

Conocimientos

Executive support

Project coordination

Inbox management

Documentation & filing

MS Office / Google Workspace

Communication skills

Herramientas

Microsoft Office

Google Workspace

Project Management Software

Descripción del empleo

Remoto Workforce is seeking an experienced Executive Assistant to serve as a reliable right-hand resource for a manager and team in a fast-paced, project-based environment. The role combines executive administrative support, project coordination, follow-up, and thorough organization to offload day-to-day tasks.

The ideal candidate will have prior experience supporting an executive or leadership team within construction, engineering, architecture, or similar project-driven sectors, and excel at