Remote Executive Assistant for CEO & Operations

Freedup; México; Remote; MXN 165,000 - 330,000; Full time

Job summary

FreedUp is seeking a proactive and detail-oriented Executive Assistant (EA) to support the Founder and CEO of a fast-growing organization building innovative systems. This full-time, remote role emphasizes structure, accountability, and operational clarity to turn complex processes into seamless execution.

We’re a high-performance team delivering streamlined operations; this EA will directly support the CEO, helping manage both professional and personal tasks so the leader can stay focused on

Qualifications

• 3+ years of EA/ops experience supporting senior leadership.
• Excellent written and verbal communication.
• Tech-savvy with digital ecosystems (Slack, Notion, Google Workspace).

Responsibilities

• Calendar & Inbox Management: optimize CEO calendar and inbox, coordinate meetings, and manage follow-ups.
• Business Support: bookkeeping and contracting support; marketing assistance as needed.
• Process Optimization & SOPs: document and improve workflows in Notion; build internal systems for accountability.
• Administrative & Financial Support: handle client billing, monthly invoices, commissions, reimbursements; maintain records.
• Travel & Event Coordination: plan travel for CEO/team and manage annual calendar of events.
• Communication & Coordination: central link between CEO, team, and external partners; professional updates.
• Reporting & Accountability: provide updates on priorities and deadlines; support time-blocking.
• Compliance & Security: cybersecurity protections, defense compliance, restricted calendar/email access handling, background checks.
• Property management: handle property-related tasks and support operations.
• Tools & Communication: Notion, Slack, Google Workspace, Todoist, Appfolio, LeadSimple.

Skills

Executive support

Calendar management

Notion

Slack

Google Workspace

Data entry

Bookkeeping

Discretion

Communication

Tools

QuickBooks

Notion

Slack

Google Workspace

Appfolio

LeadSimple

Job description

FreedUp is seeking a proactive and detail-oriented Executive Assistant (EA) to support the Founder and CEO of a fast-growing organization building innovative systems. This full-time, remote role emphasizes structure, accountability, and operational clarity to turn complex processes into seamless execution.

We’re a high-performance team delivering streamlined operations; this EA will directly support the CEO, helping manage both professional and personal tasks so the leader can stay focused on