Remote Construction Admin Pro – Projects & Docs

Latino Legends; México; Remote; MXN 410,000 - 614,000; Full time

Benefits offered by this job

Paid time off after 6 months

Job summary

Latino Legends is seeking a highly organized Construction Administrative Assistant to support project management and operations for a U.S.-based client. This remote role is open to applicants from Latin America; 40 hours/week, Mon–Fri with occasional Saturdays.

You will handle vendor coordination, bid support, invoicing and project documentation, while communicating with clients and keeping records accurate.

Qualifications

• Experience as Administrative Assistant, preferably in construction.
• Experience supporting property management or dispatch operations.
• Strong proficiency with Google Workspace and English communication.
• Excellent organization and time management; ability to handle multiple priorities.

Responsibilities

• Provide administrative support to Project Managers, General Contractors and leadership.
• Coordinate with vendors and subcontractors for quotes and bid management.
• Communicate professionally with clients, providing project updates and inquiries.
• Prepare and maintain construction documentation (Change Orders, POs, Service Agreements, project records).
• Assist with scheduling, data entry and document filing.
• Draft and send professional emails and correspondence.
• Support invoicing, bookkeeping and project financial tracking.
• Maintain accurate project logs and documentation.

Skills

Google Workspace

English communication

Organizational skills

Time management

Multitasking

Customer service mindset

Independent worker

Video meetings

Tools

JobTread

CompanyCam

Wix

Microsoft Office 365

Job description

Latino Legends is seeking a highly organized Construction Administrative Assistant to support project management and operations for a U.S.-based client. This remote role is open to applicants from Latin America; 40 hours/week, Mon–Fri with occasional Saturdays.

You will handle vendor coordination, bid support, invoicing and project documentation, while communicating with clients and keeping records accurate.