11 - Accounts Payable / Accounts Receivable Specialists

CobaltoTalent; Monterrey; Remote; MXN 791,000 - 1,167,000; Full time

Job summary

CobaltoTalent is seeking remote Accounts Payable / Accounts Receivable Specialists to serve U.S. clients from Mexico. You will process vendor bills, manage invoices, run weekly payments, and support month-end close, with English communication for clients and vendors.

Proficiency in QuickBooks and Excel, plus familiarity with 1099s and payment tools, helps you succeed in a fast-paced, remote team. Ideal candidates have 2+ years in AP/AR, strong numeric accuracy, and documenting actions clearly.

Qualifications

• 2+ years in accounts payable and/or receivable.
• Hands-on QuickBooks experience.
• Intermediate English for emails and calls.
• Solid Excel: lookups, pivot tables, reconciliations.
• Accurate numbers and documenting actions.

Responsibilities

• Receive, code and enter vendor bills; match to PO/receipts.
• Prepare weekly payment runs (ACH and checks).
• Reconcile vendor statements and resolve discrepancies by email or phone.
• Create and send customer invoices and apply payments.
• Follow up on overdue invoices and assist month-end close.

Skills

AP/AR

QuickBooks

Excel

English (B1+)

Education

Accounting degree or studies

Tools

QuickBooks Online

Bill.com

Ramp

Sage

NetSuite

Job description

11 - Accounts Payable / Accounts Receivable Specialists

About the role

We are hiring Accounts Payable / Accounts Receivable specialists to work 100% remotely from Mexico for small and mid-sized companies in the U.S., mainly construction, distribution, manufacturing and professional services.

What you will do

Accounts payable

• Receive, code and enter vendor bills; match them to purchase orders and receipts.
• Prepare weekly payment runs (ACH and checks) for approval.
• Reconcile vendor statements and resolve discrepancies by email or phone.
• Collect W-9s and keep vendor records current for 1099 reporting.

Accounts receivable

• Create and send customer invoices, including progress billing where needed.
• Apply customer payments and keep the aging report clean.
• Follow up on overdue invoices by email and phone in English.
• Support month-end close with AP/AR reconciliations for the bookkeeper or controller.

What you bring

Must have

• 2+ years in accounts payable and/or receivable.
• Hands-on QuickBooks Online or Desktop experience.
• Intermediate English (B1+) for vendor and customer emails and calls.
• Solid Excel: lookups, pivot tables, reconciliations.
• Accuracy with numbers and a habit of documenting what you did.

Nice to have

• Experience with U.S. companies or U.S. accounting (ACH, 1099s, sales tax).
• Bill.com, Ramp, Sage, NetSuite or similar tools.
• Construction billing experience: progress billing, retainage, lien waivers.
• Degree or studies in accounting (Contaduría) or finance.