Recruitment Coordinator

Impact Advisors Mexico; Ciudad de México; On-site; MXN 201,000 - 312,000; Full time

Benefits offered by this job

MXN 4,000 monthly grocery vouchers

Major and minor medical insurance

5 additional paid vacation days

Job summary

Impact Advisors Mexico is seeking a highly organized Recruitment Coordinator to support interview scheduling, candidate coordination, and documentation with our growing recruiting team. This role emphasizes process tracking, SLA adherence, and cross-functional collaboration across Mexico and the U.S. teams.

You will gain exposure to talent operations and project coordination, with opportunities to take on larger projects as the organization grows.

Qualifications

• Strong spoken and written English.
• Excellent organization and attention to detail.
• Ability to manage multiple priorities, deadlines, and stakeholders.
• Strong coordination and follow-up skills, with the ability to keep work moving.
• A curious, adaptable mindset and an eagerness to learn.
• Interest in growing beyond a purely administrative role.
• Relevant experience may include project coordination, operations, administration, recruiting support, or other work involving multiple stakeholders and deadlines.

Responsibilities

• Schedule interviews and proactively resolve scheduling conflicts.
• Track interview feedback and follow up on overdue items.
• Coordinate candidate and new-hire documentation, offers, and signatures.
• Maintain complete and accurate records in recruiting systems.
• Maintain checklists and trackers for recruiting and onboarding activities.
• Monitor deadlines, service-level expectations, and outstanding actions.
• Identify missing or stalled activities and ensure they are addressed.
• Support continuous process improvement as the recruiting team grows.
• Keep candidates and internal stakeholders informed about next steps.
• Coordinate handoffs among recruiters, hiring managers, Human Resources, and other teams.
• Coordinate activities across Mexico and U.S. teams when multiple stakeholders are involved.
• Follow up on open actions and elevate issues when appropriate.

Skills

Strong English

Organization

Multitasking

Coordination

Follow-up

Curious / Eager to learn

Administrative experience

Recruiting support experience

Job description

Impact Advisors is a growing healthcare consulting and professional services organization. Our Mexico team is expanding quickly, including our recruiting team.

We are looking for a highly organized, proactive professional who enjoys coordinating projects, keeping work moving, and making sure nothing falls through the cracks. Recruiting experience is helpful but not required. This opportunity is well suited for someone interested in project management, operations, and cross-functional collaboration.

You will have the opportunity to learn new skills, take on increasing responsibility, and grow with the organization.

What You'll Do:

Interview & Candidate Coordination

• Schedule interviews and proactively resolve scheduling conflicts.
• Track interview feedback and follow up on overdue items.
• Coordinate candidate and new-hire documentation, offers, and signatures.
• Maintain complete and accurate records in recruiting systems.

Process & Tracking

• Maintain checklists and trackers for recruiting and onboarding activities.
• Monitor deadlines, service-level expectations, and outstanding actions.
• Identify missing or stalled activities and ensure they are addressed.
• Support continuous process improvement as the recruiting team grows.

Communication & Cross-Functional Coordination

• Keep candidates and internal stakeholders informed about next steps.
• Coordinate handoffs among recruiters, hiring managers, Human Resources, and other teams.
• Coordinate activities across Mexico and U.S. teams when multiple stakeholders are involved.
• Follow up on open actions and elevate issues when appropriate.

What You'll Bring

Required Skills & Qualifications

• Strong spoken and written English.
• Excellent organization and attention to detail.
• Ability to manage multiple priorities, deadlines, and stakeholders.
• Strong coordination and follow-up skills, with the ability to keep work moving.
• A curious, adaptable mindset and an eagerness to learn.
• Interest in growing beyond a purely administrative role.
• Relevant experience may include project coordination, operations, administration, recruiting support, or other work involving multiple stakeholders and deadlines.

What We Offer

Compensation will be discussed during the interview process and will be based on experience, qualifications, and overall fit for the role.

Additional Benefits:

• MXN $4,000 monthly grocery vouchers.
• Major and minor medical insurance.
• 5 additional paid vacation days before completing the first year.

Statutory Benefits:

• 15 days of Aguinaldo.
• 12 days of paid vacation.
• Paid public holidays.

Success in This Role

• Work moves forward without the need for constant follow-up.
• Deadlines and follow-ups are managed consistently.
• Handoffs are clear, timely, and well coordinated.
• Recruiters and hiring managers spend less time on administrative tasks.
• Important details and actions do not fall through the cracks.
• You progressively take greater ownership of projects and processes.

This role can develop into broader responsibilities in project management, recruiting operations, business operations, or talent operations. As Impact Advisors Mexico grows, you will have opportunities to lead larger projects, develop new skills, and assume greater responsibility.

Why This Role Matters

The Recruitment Coordinator will help create consistent, well-organized experience for candidates and internal stakeholders while enabling recruiters and hiring managers to focus on high-value recruiting activities. Success in this role will strengthen recruiting operations and support the continued growth of Impact Advisors Mexico.