Recepcionista Bilingüe

Alliance Air Products, Llc.; Tijuana; Presencial; MXN 180.000 - 260.000; Jornada completa

Descripción de la vacante

Alliance Air Products, LLC seeks a proactive receptionist/administrative assistant to deliver warm, professional service at our Baja California facilities. You will handle bilingual calls, greet visitors, and support Sales and Marketing with admin tasks in English and Spanish.

The role emphasizes organization, calendar management, and providing clear information about our services, while maintaining a welcoming reception and meeting spaces.

Formación

• Minimum 3 years of experience in receptionist or administrative roles.
• Bilingual in English and Spanish is required.
• Proficient in Microsoft Office and calendar management.
• Strong organizational skills and attention to detail.

Responsabilidades

• Answer calls in English and Spanish and route to the appropriate department.
• Greet clients and visitors, directing them to the correct department; monitor visitor logs.
• Provide basic administrative support to Sales and Marketing, including reports.
• Offer information about the company's general services clearly.
• Keep reception and meeting rooms organized and clean; prep rooms for visits.
• Arrange accommodations and flights, organize itineraries, and schedule meetings.
• Adapt to multiple tasks and handle shifting priorities.

Conocimientos

Bilingual English/Spanish

Customer service

Organizational skills

Attention to detail

Educación

High School

Bachelor's Degree (Incomplete. Administration and/or Communications preferred)

Herramientas

Microsoft Office

Calendar management

Descripción del empleo

About the job

Welcome and provide warm, professional, and efficient service to customers and suppliers visiting the company's facilities, both in English and Spanish. Handle phone calls in both languages and support the Sales and Marketing Department with administrative activities.

Key Responsibilities:

Answer calls in English and/or Spanish and route them to the appropriate department.

Greet clients and suppliers in a friendly manner, directing them to the appropriate department. Monitor foreign visitor logs, gathering the necessary documentation prior to entering the company.

Highly organized, able to manage multiple administrative tasks simultaneously effectively and with attention to detail in all assigned activities.

Perform basic administrative tasks, such as visitor registration, reporting, and general support for activities assigned by the Sales and Marketing department.

Ability to provide basic and clear information about the company's general services.

Keep the reception and common areas (meeting rooms) organized and clean with a welcoming atmosphere. Assist in preparing meeting rooms prior to customers visits.

Provide basic administrative support to members of the organization, such as booking accommodations and flights, organizing itineraries, booking meeting rooms, etc.

Ability to adapt to different situations and handle multiple tasks simultaneously.

Skills and Competences:

Strong verbal and written skills in Spanish and English are essential. to interact effectively with customers and visitors.

Organizational and advanced computer systems management skills in Microsoft Office (Word, Excel, PPT, etc.), email, hotel and flight reservations, electronic calendars and agendas.

Proactive, empathetic, and autonomous attitude.

Effective and respectful communication skills.

Flexible with working hours.

Personality Attributes:

Excellent service attitude.

Pleasant personality.

Honest and respectful.

Organized

Responsible

Education:

High School

Bachelor's Degree (Incomplete. Administration and/or Communications preferred)

Required experience:

3 years

English level:

Advanced 100%