Operations Executive Assistant | Fleet & Events Coordinator

3217 Carrier México, S.A. de C.V.; Santa Catarina; On-site; MXN 360,000 - 480,000; Full time

Job summary

Carrier México is seeking an experienced Executive Assistant to provide high-level administrative and operational support to the Operations Director across multiple manufacturing facilities. The role involves managing executive calendars, coordinating plant events, organizing customer visits, and supporting leadership initiatives.

The ideal candidate is highly organized, proactive, and capable of managing multiple priorities with minimal supervision in a fast-paced manufacturing environment.

Qualifications

• Bachelor’s degree required.
• 2+ years in executive administration, administrative coordination, or related roles.
• Experience managing executive calendars, travel arrangements, and expense reports.
• Strong organizational skills with the ability to prioritize multiple tasks and deadlines.
• Proficiency with Microsoft Office applications (Outlook, Excel, PowerPoint, Word).
• Excellent written and verbal communication skills.
• Ability to work with minimal supervision and maintain confidentiality.
• Flexibility to support occasional after-hours business or plant events.
• Advanced English proficiency.

Responsibilities

• Manage the Operations Director's calendar, travel arrangements, and expense reporting.
• Coordinate leadership and employee engagement events and management meetings.
• Organize customer visits and ensure logistics are executed professionally.
• Coordinate catering, coffee breaks, lunches, and hospitality services for plant leadership activities.
• Oversee maintenance schedules and service coordination for the company fleet.
• Supervise the company driver supporting multiple plant locations.
• Respond to complex emails and phone inquiries with accurate records.
• Support development and improvement of administrative processes and reporting.
• Assist with compliance initiatives in partnership with Human Resources.
• Provide cross-location administrative support as needed.

Skills

Advanced English Proficiency

Executive calendar management

Travel arrangements

Expense reporting

Written and verbal communication

Organizational skills

Independence / minimal supervision

After-hours flexibility

Education

Bachelor’s Degree

Tools

Microsoft Office

Outlook

Excel

PowerPoint

Word

Job description

Carrier México is seeking an experienced Executive Assistant to provide high-level administrative and operational support to the Operations Director across multiple manufacturing facilities. The role involves managing executive calendars, coordinating plant events, organizing customer visits, and supporting leadership initiatives.

The ideal candidate is highly organized, proactive, and capable of managing multiple priorities with minimal supervision in a fast-paced manufacturing environment.