Executive Assistant

Carrier; Santa Catarina; Remote; MXN 320,000 - 450,000; Full time

Job summary

Carrier is seeking an experienced Executive Assistant to provide high-level administrative support to the Operations Director across multiple manufacturing facilities, managing calendars, travel, and expenses. The role coordinates leadership events, organizes customer visits, manages fleet-related services, and supports leadership initiatives, while handling confidential tasks with minimal supervision.

Candidate should be highly organized, proactive, with advanced English, 2+ years in admin

Qualifications

• Bachelor's Degree required.
• 2+ years of experience in executive administration or related support roles.
• Experience managing executive calendars, travel arrangements, and expense reports.
• Strong organizational and prioritization skills.
• Excellent written and verbal communication.
• Advanced English proficiency.

Responsibilities

• Manage the Operations Director’s calendar, travel arrangements, and expense reporting.
• Coordinate leadership and employee engagement events and meetings.
• Organize customer visits and logistics for plant operations.
• Oversee fleet maintenance scheduling and logistics for plant leadership.
• Provide admin support across multiple plant locations and support HR compliance.

Skills

Calendar management

Travel coordination

Expense reporting

Communication

Confidentiality

Education

Bachelor's Degree

Tools

Microsoft Outlook

Microsoft Excel

Microsoft PowerPoint

Microsoft Word

Job description

## Executive AssistantApply: Onsite: LOC5004: Plant D, Carretera a Villa de García Km. 3.0 , Santa Catarina, NLE, 66350, Mexico: Full time: Posted Today: 30219397**About Carrier**Carrier Global Corporation, global leader in intelligent climate and energy solutions, is committed to creating innovations that bring comfort, safety and sustainability to life. Through cutting-edge advancements in climate solutions such as temperature control, air quality and transportation, we improve lives, empower critical industries and ensure the safe transport of food, life-saving medicines and more. Since inventing modern air conditioning in 1902, we lead with purpose: enhancing the lives we live and the world we share. We continue to lead because of our world-class, inclusive workforce that puts the customer at the center of everything we do. For more information, visit corporate.carrier.com or follow Carrier on social media at @Carrier.**About the Role**We are seeking an experienced **Executive assistant** to provide high-level administrative and operational support to the Operations Director across multiple manufacturing facilities. This role plays a critical part in ensuring smooth day-to-day operations by managing executive schedules, coordinating plant events, organizing customer visits, overseeing fleet-related services, and supporting leadership initiatives. The ideal candidate is highly organized, proactive, and capable of managing multiple priorities with minimal supervision.**Key Responsibilities**As an **Executive assistant**, you'll be responsible for:* Managing the Operations Director’s calendar, travel arrangements, and expense reporting.* Coordinating leadership and employee engagement events, including holiday celebrations, integration activities, and management meetings.* Organizing customer visits and ensuring all logistics are executed professionally and efficiently.* Coordinating catering, coffee breaks, lunches, and other hospitality services for plant leadership activities.* Overseeing maintenance schedules and service coordination for the company fleet, including vehicles assigned to plant leadership.* Supervising and coordinating activities of the company driver supporting multiple plant locations.* Responding to complex email and phone inquiries while maintaining accurate records and documentation.* Assisting in the development, implementation, and continuous improvement of administrative processes and reporting activities.* Supporting compliance-related initiatives in partnership with Human Resources.* Providing administrative support across multiple plant locations based on business needs.**Requirements**We are looking for people who are highly organized, service-oriented, proactive, and able to work independently in a fast-paced manufacturing environment.**As a minimum you must have:*** Bachelor's Degree required.* 2+ years of experience in executive administration, administrative coordination, or related support roles.* Experience managing executive calendars, travel arrangements, and expense reports.* Strong organizational skills with the ability to prioritize multiple tasks and deadlines.* Proficiency with Microsoft Office applications, including Outlook, Excel, PowerPoint, and Word.* Excellent written and verbal communication skills.* Ability to work with minimal supervision and maintain a high level of confidentiality.* Flexibility to support occasional after-hours business or plant events when required.* Advanced English proficiency.**Although not necessary, it would be nice if you have:*** Experience coordinating corporate events and customer visits.* Knowledge of fleet administration and vendor management.**Benefits**We offer a competitive total rewards package that may include other benefits and well-being programs. Offerings vary by role and location and are designed to support employees’ health, security, and success.If you require a reasonable accommodation to complete the application process, participate in an interview, or otherwise engage in the hiring process, please contact us at [e-mail]. We will make every effort to meet your needs in accordance with applicable laws.****Carrier is An Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status, age or any other federally protected class.****