Mexico City Office & Operations Lead

Dutch Clean Tech; Ciudad de México; On-site; MXN 180,000 - 260,000; Full time

Job summary

Dutch Clean Tech is seeking an Administration and Operations Coordinator for its Mexico City office. You will manage day-to-day office organisation, maintain accurate records, coordinate documentation, and support meetings, travel and purchasing to keep operations efficient.

You will work closely with colleagues in the Netherlands, supporting finance, HR, procurement and project management, serving as the first point of contact for office matters and service providers.

Qualifications

• Relevant vocational qualification or bachelor’s degree in business administration, accounting, finance, office management or a related field, or equivalent practical experience.
• At least three years of relevant experience in office management, administration or team support, preferably in an international organisation.
• Excellent spoken and written Spanish and English. Dutch is an advantage.
• Strong working knowledge of Microsoft Office, particularly Outlook, Word and Excel, and confidence using shared digital filing and collaboration tools.
• Experience coordinating suppliers, travel arrangements, invoices and administrative records.
• Ability to manage several requests at once, set priorities and follow through on commitments independently.
• Professional discretion and care when handling confidential information.
• Availability to work from the Mexico City office; familiarity with local suppliers and administrative practices is an advantage.

Responsibilities

• Coordinate diaries, internal meetings and appointments for local management.
• Arrange travel, accommodation, transport and itineraries in line with company policies.
• Organise practical arrangements for visits by colleagues, clients and business partners.
• Support onboarding and offboarding by coordinating workspaces, equipment and administrative checklists with HR and IT.
• Assist with local team activities and maintain clear administrative communication between the Mexico City office and the Netherlands.
• Support the local team with reasonable administrative and logistical requirements.
• Maintain organised digital and physical records, correspondence, contracts and files.

Skills

Spanish-English fluency

Organizational skills

Communication

Prioritization

Discretion with confidential info

Education

Bachelor’s degree in business administration / related field

Tools

Microsoft Office

Job description

Dutch Clean Tech is seeking an Administration and Operations Coordinator for its Mexico City office. You will manage day-to-day office organisation, maintain accurate records, coordinate documentation, and support meetings, travel and purchasing to keep operations efficient.

You will work closely with colleagues in the Netherlands, supporting finance, HR, procurement and project management, serving as the first point of contact for office matters and service providers.