Executive Search Project Coordinator

Spencer Stuart; Ciudad de México; On-site; MXN 350,000 - 550,000; Full time

Job summary

Spencer Stuart in Mexico City is seeking an Executive Engagement Administrator to join the search execution team. You will support one or two executive search consultants, coordinate logistics, schedule interviews, arrange travel, and ensure timely delivery of search materials.

This role requires 5–7 years of relevant experience, expert use of Office applications, calendar management, and the ability to produce audit-ready documents.

Qualifications

• Minimum of 5-7 years of experience as an Executive Engagement Administrator.
• Experience in a professional services environment is preferable.
• Experience coordinating complex logistics and projects with multiple stakeholders.
• Expert user of Office Applications (Word, Excel, PowerPoint and Outlook).
• Experience working with a database is considered a significant asset.
• Typing speed of 65 WPM or more.
• An undergraduate degree is desirable.

Responsibilities

• Provide administrative support to one or two consultants and assist other staff to balance workload.
• Prepare production work for executing a search assignment, including qualifications packages, letters, and candidate/client correspondence.
• Close out completed searches and organize materials for audit requirements.
• Schedule candidate interviews and arrange travel, hotel, directions, and related needs.
• Monitor client billing and accounts receivable; review billing worksheets for charges.
• Manage consultants' calendars and coordinate trip schedules and travel arrangements.
• Assist with office responsibilities including front desk coverage, IT liaison, document proofreading, and meeting preparation.

Skills

Office Applications

Project Coordination

Logistics Coordination

Typing 65 WPM

Communication Skills

Education

Undergraduate degree (desirable)

Tools

Relational database

Job description

Spencer Stuart in Mexico City is seeking an Executive Engagement Administrator to join the search execution team. You will support one or two executive search consultants, coordinate logistics, schedule interviews, arrange travel, and ensure timely delivery of search materials.

This role requires 5–7 years of relevant experience, expert use of Office applications, calendar management, and the ability to produce audit-ready documents.