Executive Search Operations Coordinator

Spencer Stuart; Ciudad de México; On-site; MXN 480,000 - 640,000; Full time

Job summary

Spencer Stuart in Mexico City is seeking an Executive Engagement Administrator to support one or two executive search consultants, coordinating schedules, travel, and client communications. You will handle production of materials, assist with audits, billing, and office tasks, and maintain calendars and databases, collaborating across offices.

Ideal candidate will have 5–7 years of experience in executive support within professional services, strong MS Office skills, high typing speed, and the

Qualifications

• 5–7 years of experience as an Executive Engagement Administrator or similar role.
• Experience in a professional services environment is preferred.
• Experience coordinating complex logistics and projects with multiple stakeholders.
• Typing speed of 65 WPM or more and strong MS Office skills.
• An undergraduate degree is desirable.

Responsibilities

• Provide administrative support to one or two consultants and assist office staff.
• Prepare production work for search assignments and related documents.
• Close out completed searches and organize materials for audits.
• Schedule interviews, arrange travel, and manage calendars.
• Oversee client billing and monitor accounts receivable accuracy.
• Support reception, IT liaison, and other ad-hoc office projects.

Skills

Office applications suite (Word, Excel

Project coordination

Travel logistics

Client communication

Typing speed 65 WPM

Education

Undergraduate degree desirable

Tools

Database experience

CRM (experience optional)

Job description

Spencer Stuart in Mexico City is seeking an Executive Engagement Administrator to support one or two executive search consultants, coordinating schedules, travel, and client communications. You will handle production of materials, assist with audits, billing, and office tasks, and maintain calendars and databases, collaborating across offices.

Ideal candidate will have 5–7 years of experience in executive support within professional services, strong MS Office skills, high typing speed, and the