Executive Operations Coordinator

1840 & Company; Tijuana; On-site; MXN 299,000 - 324,000; Part time

Job summary

1840 & Company is seeking a part-time, offshore Executive Assistant to provide administrative and executive support across the company, supporting the Founder and other team members as assigned. This role involves managing emails, calendars, schedules, meetings, and travel logistics, as well as coordinating projects and preparing reports and financial briefs.

The ideal candidate is highly organized, proactive, and comfortable working independently with limited structure, able to manage multiple

Qualifications

• 3+ years of experience in executive assistance or a related role.
• Advanced English with excellent written and verbal communication.
• Experience in real estate or real estate investment is required.
• Experience with financial analysis, reports, and/or financial models.
• Familiarity with commercial real estate concepts (due diligence, escrow, title insurance).
• Ability to work U.S.-aligned hours with Pacific Time overlap.
• Strong organizational, proactive, and independent work style.
• Proficiency in Microsoft Office Suite and Google Workspace.

Responsibilities

• 3+ years of experience in executive assistance, administrative support, or a related role supporting multiple individuals.
• Advanced English proficiency, with excellent written and verbal communication skills.
• Previous experience in the real estate industry is required, preferably supporting real estate professionals or an investment company.
• Experience with financial analysis is required, including working with financial information, spreadsheets, reports, and/or financial models.
• Familiarity with commercial real estate transactions and concepts such as due diligence, escrow, title insurance, and property management reporting.
• Ability to work U.S.-aligned hours, with required overlap with Pacific Time (PT).
• Highly organized and detail-oriented, with strong attention to accuracy.
• Demonstrated intellectual curiosity, sound judgment, and the ability to quickly learn unfamiliar business processes.

Skills

Advanced English

Communication

Organizational skills

Attention to detail

Problem solving

Tools

Microsoft Office

Google Workspace

CoStar

Monday.com

Financial modeling tools

Job description

About the Job

We are looking for a part-time, off-shore Executive Assistant to provide administrative and executive support across the company. The Executive Assistant will serve as a company-wide resource, supporting the Founder and other team members as assigned.This role involves managing emails, calendars, schedules, meetings, and travel logistics, as well as coordinating projects, monitoring timelines and deliverables, organizing company information, and supporting day-to-day administrative and operational activities.The role also includes working with business and financial information, compiling deal-related data, maintaining spreadsheets and tracking tools, and preparing reports, presentations, financial analytics, models, and briefings as assigned.The ideal candidate is highly organized, detail-oriented, proactive, and comfortable working independently with limited structure. This person should be able to manage multiple priorities, anticipate potential issues, communicate clearly, and follow assignments through to completion.As the business evolves, responsibilities may adapt to support new workflows and priorities across the company.

Responsibilities

• 3+ years of experience in executive assistance, administrative support, or a related role supporting multiple individuals.
• Advanced English proficiency, with excellent written and verbal communication skills.
• Previous experience in the real estate industry is required, preferably supporting real estate professionals or an investment company.
• Experience with financial analysis is required, including working with financial information, spreadsheets, reports, and/or financial models.
• Familiarity with commercial real estate transactions and concepts such as due diligence, escrow, title insurance, and property management reporting.
• Ability to work U.S.-aligned hours, with required overlap with Pacific Time (PT).
• Highly organized and detail-oriented, with strong attention to accuracy.
• Demonstrated intellectual curiosity, sound judgment, and the ability to quickly learn unfamiliar business processes.
• Proven ability to work independently and productively without extensive day-to-day supervision.
• Strong sense of urgency, responsiveness, and follow-through.
• Comfortable managing multiple priorities and workstreams simultaneously.
• Strong problem-solving skills and the ability to anticipate potential issues and identify solutions.
• Ability to handle confidential company and business information with discretion.
• Entrepreneurial mindset and willingness to take on a wide range of responsibilities as business needs evolve.
• Proficiency with Microsoft Office Suite.
• Proficiency with Google Workspace, including Google Drive, Google Sheets, Google Docs, Gmail, and Google Calendar.

Qualifications

• Experience using CoStar or other commercial real estate platforms.
• Experience with Monday.com or similar project management platforms.
• Experience preparing or working with financial models and real estate investment data.

Skills

Tools/Platforms

Common Methodologies/Frameworks

Workflow Management Confidential Data Handling Client Relationship Management Stakeholder Communication Planning

General Skills

Technical Writing Decision-Making under Uncertainty Project Management Document Preparation Technology Adoption CRM Management

Soft Skills

Multitasking Planning Problem Solving Analytical Skills Attention to Detail Communication Organizational Skills Decision Making Relationship Building Active Listening Strategic Thinking Patience Flexibility Positive Attitude Agile Mindset Team Collaboration Ownership Mindset Data Management

Education & Experience

Experience

3+ Years

Additional Requirements

Technological Requirements Windows

Language English

City/Province/Country Tijuana, Baja California, Mexico

About the Company

1840 & Company is a global organization focused on delivering innovative business solutions that help companies grow, scale, and succeed. Operating in over 150 countries, we support organizations through a range of workforce, operational, and business services designed to drive efficiency and long-term success.

Job Overview

Employment Type

Part-Time Contractor

Department

Administration

Job Level

Senior

Location

Years of Experience

3+ Years

USD 12 - 13 Hourly