Executive Assistant to GM | Travel, Reports & Exec Support

Flex; Región Centro; On-site; MXN 180,000 - 280,000; Full time

Benefits offered by this job

Competitive salary

Major medical insurance

Life insurance

Christmas bonus

Grocery vouchers

Savings fund

Job summary

Flex is seeking an Administrative Assistant in North Guadalajara to provide comprehensive administrative support to the General Manager and leadership team. You will coordinate schedules, meetings, travel, and communications, ensuring timely reporting and documentation to help achieve organizational objectives.

Ideal candidates have advanced English, strong MS Office skills, and the ability to manage multiple priorities while safeguarding confidential information.

Qualifications

• Advanced English communication skills.
• Experience using Microsoft Office applications, including Excel, PowerPoint, Word, and Outlook.
• Ability to coordinate multiple activities, manage priorities, and follow through on administrative tasks.
• Experience preparing reports, executive presentations, and communications for different levels of the organization.

Responsibilities

• Manage schedules, coordinate meetings, maintain calendars, and follow up on leadership team commitments.
• Coordinate travel arrangements, reservations, logistics, and activities related to internal and external visits.
• Prepare reports, presentations, meeting minutes, communications, and documentation required by the organization.
• Serve as a point of contact between leaders, employees, internal customers, suppliers, and visitors, ensuring effective and timely communication.
• Maintain records, files, and databases to ensure proper document control.

Skills

Advanced English

MS Office proficiency

Calendar management

Communication

Tools

Excel

PowerPoint

Word

Outlook

Job description

Flex is seeking an Administrative Assistant in North Guadalajara to provide comprehensive administrative support to the General Manager and leadership team. You will coordinate schedules, meetings, travel, and communications, ensuring timely reporting and documentation to help achieve organizational objectives.

Ideal candidates have advanced English, strong MS Office skills, and the ability to manage multiple priorities while safeguarding confidential information.