Executive Assistant

Flextronics - The Flex Company; Región Centro; On-site; MXN 180,000 - 240,000; Full time

Benefits offered by this job

Major medical insurance

Life insurance

Christmas bonus

Grocery vouchers

Savings fund

Job summary

Flextronics - The Flex Company in North Guadalajara is seeking an Administrative Assistant to provide essential administrative support, coordinate meetings and travel, and prepare reports and communications for leadership and stakeholders.

You will serve as a liaison across teams, safeguard confidential information, and assist with events and expense processing while contributing to organizational objectives.

Qualifications

• Advanced English communication skills, both written and verbal.
• Experience using Microsoft Office applications, including Excel, PowerPoint, Word, and Outlook.
• Ability to coordinate multiple activities, manage priorities, and follow through on administrative tasks.
• Experience preparing reports, executive presentations, and communications for different levels of the organization.
• Strong communication, organizational, and confidential information management skills.

Responsibilities

• Manage schedules, coordinate meetings, maintain calendars, and follow up on leadership team commitments.
• Coordinate travel arrangements, reservations, logistics, and activities related to internal and external visits.
• Prepare reports, presentations, meeting minutes, communications, and documentation required by the organization.
• Serve as a point of contact between leaders, employees, internal customers, suppliers, and visitors, ensuring effective and timely communication.
• Manage and safeguard confidential information, documentation, and correspondence.
• Coordinate events, executive meetings, and special activities, including logistical and administrative requirements.
• Follow up on expenses, requisitions, invoices, supplies, and other administrative processes within the department.
• Collect, organize, and analyze information to support the preparation of reports and performance indicators.
• Maintain records, files, and databases to ensure proper document control.
• Provide general administrative support to various business areas as needed.

Skills

Advanced English

MS Office

Multi-tasking

Executive reports

Confidentiality

Tools

Excel

PowerPoint

Word

Outlook

Job description

Flex is the diversified manufacturing partner of choice that helps market-leading brands design, build and deliver innovative products that improve the world. A career at Flex offers the opportunity to make a difference and invest in your growth in a respectful, inclusive, and collaborative environment.

Job Summary

To support our extraordinary teams who build great products and contribute to our growth, we’re looking to add an Administrative Assistant located in North Guadalajara. Reporting to the General Manager, the Administrative Assistant will be responsible for providing administrative support by coordinating activities, meetings, travel arrangements, communications, and reports that contribute to achieving the organization’s operational and strategic objectives.

Typical Day

• Manage schedules, coordinate meetings, maintain calendars, and follow up on leadership team commitments.
• Coordinate travel arrangements, reservations, logistics, and activities related to internal and external visits.
• Prepare reports, presentations, meeting minutes, communications, and documentation required by the organization.
• Serve as a point of contact between leaders, employees, internal customers, suppliers, and visitors, ensuring effective and timely communication.
• Manage and safeguard confidential information, documentation, and correspondence.
• Coordinate events, executive meetings, and special activities, including logistical and administrative requirements.
• Follow up on expenses, requisitions, invoices, supplies, and other administrative processes within the department.
• Collect, organize, and analyze information to support the preparation of reports and performance indicators.
• Maintain records, files, and databases to ensure proper document control.
• Provide general administrative support to various business areas as needed.

Required Experience

• Advanced English communication skills, both written and verbal.
• Experience using Microsoft Office applications, including Excel, PowerPoint, Word, and Outlook.
• Ability to coordinate multiple activities, manage priorities, and follow through on administrative tasks.
• Experience preparing reports, executive presentations, and communications for different levels of the organization.
• Strong communication, organizational, and confidential information management skills.

What You'll Receive

• Competitive salary.
• Major medical insurance and life insurance.
• Christmas bonus.
• Grocery vouchers.
• Savings fund.

Equal Opportunity Employer

Flex is an Equal Opportunity Employer and employment selection decisions are based on merit, qualifications, and abilities. We do not discriminate based on: age, race, religion, color, sex, national origin, marital status, sexual orientation, gender identity, veteran status, disability, pregnancy status, or any other status protected by law. We’re happy to provide reasonable accommodations to those with a disability for assistance in the application process. Please email [e-mail] and we’ll discuss your specific situation and next steps (NOTE: this email does not accept or consider resumes or applications. This is only for disability assistance.)

Through the collective strength of ~150,000 team members across 30 countries and responsible, sustainable operations, Flex is the diversified manufacturing partner of choice that helps market‑leading brands design, build and deliver innovative products that improve the world. A career with Flex offers the opportunity to make a difference, invest in your growth, and build great products for our customers that improve people’s lives. Together, let’s create the extraordinary!