Bilingual Executive Assistant

MuchoRed; San Pedro Garza García; On-site; MXN 420,000 - 600,000; Full time

Benefits offered by this job

Competitive pay based on abilities and

experience

Job summary

MuchoRed is seeking an organized, proactive Executive Assistant to support our General Manager. You will manage calendars, travel, and priorities, coordinate across departments, and help leadership focus on strategy with discretion and sound judgment.

The role requires bilingual English/Spanish communication, strong organizational skills, and the ability to handle confidential information independently. Flexibility to work beyond regular hours is expected.

Qualifications

• 3+ years in executive support or related roles.
• Excellent English and Spanish communication.
• Proficient with Microsoft Office and BI reporting.
• Willingness to travel and work outside hours.
• Strong organizational and reporting skills.

Responsibilities

• Manage the General Manager's calendar, meetings, travel, and priorities.
• Coordinate meeting logistics, including agendas, materials, and follow-up on action items.
• Prepare meeting summaries, correspondence, presentations, and executive reports.
• Track departmental priorities, deadlines, deliverables, and project milestones, escalating overdue items when appropriate.
• Gather and consolidate information from different areas to prepare executive summaries, reports, and tracking dashboards.
• Facilitate communication between departments and identify scheduling conflicts, communication gaps, or process issues for prompt resolution.
• Organize and file contracts, policies, procedures, and other business records.
• Support the management of service accounts (e.g., phone, internet), special events, and cross-functional projects assigned by the General Manager.
• Handle confidential information with professionalism, discretion, and sound judgment.

Skills

Bilingual English/Spanish

Multitasking

Organization & time mgmt

Analytical reporting

Discretion & confidentiality

Independent work

Attention to detail

Education

Bachelor's degree in a related field

Tools

Excel

Outlook

PowerPoint

Teams

Word

Power BI

Job description

English Level: Advanced professional English (C1 or higher)

About the Role

We are looking for an organized, proactive Executive Assistant to support our General Manager. You'll keep priorities on track, coordinate across departments (Operations, Finance, HR, Supply Chain, and Administration), and help the General Manager stay focused on leadership and strategy. This role requires sound judgment and discretion with confidential information.

Key Responsibilities

• Manage the General Manager's calendar, meetings, travel, and priorities.
• Coordinate meeting logistics, including agendas, materials, and follow-up on action items.
• Prepare meeting summaries, correspondence, presentations, and executive reports.
• Track departmental priorities, deadlines, deliverables, and project milestones, escalating overdue items when appropriate.
• Gather and consolidate information from different areas to prepare executive summaries, reports, and tracking dashboards.
• Facilitate communication between departments and identify scheduling conflicts, communication gaps, or process issues for prompt resolution.
• Organize and file contracts, policies, procedures, and other business records.
• Support the management of service accounts (e.g., phone, internet), special events, and cross-functional projects assigned by the General Manager.
• Handle confidential information with professionalism, discretion, and sound judgment.

Skills and Competencies

• Bilingual in English and Spanish.
• Ability to manage multiple projects and competing priorities at once.
• Strong follow-through and sense of accountability.
• Excellent organizational and time management skills.
• Solid analytical and reporting skills, including summarizing information from multiple sources.
• Sound judgment and discretion with confidential information.
• Proactive and able to work independently with minimal supervision.
• Strong attention to detail and ability to work effectively with people at all levels.

Requirements

• Excellent verbal and written communication in English (C1) and Spanish.
• Bachelor's degree in Business Administration, Business Management, Industrial Engineering, Communications, or a related field preferred.
• Minimum of three years of experience in executive assistance, business administration, project coordination, or similar support roles.
• Proficiency in Excel, Outlook, PowerPoint, Teams, and Word.
• Experience with Power BI or a similar reporting tool preferred.
• Experience preparing reports, presentations, and executive communications.
• Flexibility to work outside regular hours and on weekends when business needs require.
• Availability for occasional travel, with advance notice.
• Willingness to take on additional responsibilities and support other departments during the low season.

What We Offer

• Competitive pay (based on abilities and experience).