Executive Assistant to C‑Suite | Hybrid & AI Tools

Thomson Reuters México; Ciudad de México; Híbrido; MXN 420.000 - 600.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Hybrid Work Model

Flexible work arrangements under Flex‑

AI‑enabled productivity tools

Descripción de la vacante

Thomson Reuters México is seeking an experienced Executive Assistant to partner with senior leaders, provide high-level administrative support, manage complex calendars, travel arrangements, and confidential documents in a fast-paced, global environment.

You will streamline workflows using AI-enabled tools, coordinate conferences and meetings, prepare executive presentations, and mentor junior admin staff, while upholding discretion and professionalism across internal and external stakeholders.

Formación

• 3+ years of progressive administrative experience supporting senior leaders or executives in a professional and fast-paced environment.
• Advanced English proficiency (written and verbal), with the ability to confidently communicate, prepare documentation, and interact with global stakeholders.
• Degree in Business Administration, Communications, Executive Assistant Studies, or a related field, or equivalent professional experience.

Responsabilidades

• Provide executive support by managing complex calendars, coordinating meetings, screening communications, and anticipating the needs of senior leaders.
• Arrange domestic and international travel, including flights, accommodations, transportation, visas, and detailed itineraries.
• Prepare, edit, and format confidential documents, reports, correspondence, and executive-level presentations.
• Maintain organized records, files, and shared repositories, ensuring accuracy, confidentiality, and effective version control.
• Partner with Finance to support expense management, budget tracking, purchase requisitions, forecasting inputs, and reporting activities.
• Coordinate conferences, team events, town halls, offsites, and client meetings, including logistics, vendor management, participant communications, and materials preparation.
• Act as a key point of contact for internal teams, senior stakeholders, external clients, and vendors, ensuring professional and timely communication.
• Train and support administrative team members by sharing best practices, tools, and process knowledge.
• Identify opportunities to improve workflows, increase efficiency, and enhance administrative processes.
• Provide project coordination support by tracking timelines, monitoring action items, facilitating follow‑ups, and escalating risks when appropriate.
• Leverage AI tools and digital productivity solutions to streamline administrative workflows, support research, content creation, scheduling, and day‑to‑day business operations.
• Handle highly sensitive and confidential information with discretion and professionalism.
• Successfully manage multiple priorities simultaneously while maintaining exceptional attention to detail and accuracy.

Conocimientos

Advanced English proficiency

Strong organizational skills

Proactive mindset

Excellent communication

Time management

Educación

Degree in Business Administration or related field

Executive Assistant Studies

Herramientas

Microsoft 365

Outlook

Word

Excel

PowerPoint

Teams

SharePoint

OneDrive

Descripción del empleo

Thomson Reuters México is seeking an experienced Executive Assistant to partner with senior leaders, provide high-level administrative support, manage complex calendars, travel arrangements, and confidential documents in a fast-paced, global environment.

You will streamline workflows using AI-enabled tools, coordinate conferences and meetings, prepare executive presentations, and mentor junior admin staff, while upholding discretion and professionalism across internal and external stakeholders.