Executive Assistant

PowerToFly; Ciudad de México; Presencial; MXN 420.000 - 540.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Hybrid Work Model

Flexible work policies (Flex My Way)

Career development programs

Mental Health Days off (2 days)

Descripción de la vacante

Thomson Reuters is seeking an Executive Assistant to support senior leaders in a fast-paced, global environment. You will manage complex calendars, coordinate domestic and international travel, prepare confidential documents, and streamline administrative workflows with AI tools while upholding strict confidentiality.

The role requires 3+ years of experience, advanced English, and a degree in a related field.

Formación

• 3+ years of progressive administrative experience supporting senior leaders in a fast-paced environment.
• Advanced English (written and verbal) with global stakeholder communication.
• Degree in Business Administration, Communications, Executive Assistant Studies, or equivalent.
• Strong MS 365 proficiency and calendar/travel coordination skills.
• Excellent organizational skills with attention to detail and accuracy.

Responsabilidades

• Provide executive support by managing complex calendars, coordinating meetings, screening communications, and anticipating leaders' needs.
• Arrange domestic and international travel, including flights, accommodations, visas, and itineraries.
• Prepare, edit, and format confidential documents, reports, and executive presentations.
• Maintain organized records, files, and shared repos with confidentiality and version control.
• Partner with Finance to support expenses, budget tracking, requisitions, forecasting inputs, and reporting.
• Coordinate conferences, events, town halls, offsites, and client meetings with logistics and vendor management.
• Act as a key contact for internal teams, senior stakeholders, and external clients; ensure timely communication.
• Train and support administrative staff; share best practices and tools.
• Identify workflow improvements and drive administrative efficiencies; leverage AI tools for productivity.
• Handle highly sensitive information discreetly; manage multiple priorities with accuracy.

Conocimientos

Calendar management

Travel coordination

Executive support

Advanced English

Proactive problem solving

Educación

Degree in Business Administration/Communications/Executive Assistant Studies

Herramientas

Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams)

SharePoint / OneDrive

Descripción del empleo

Job Description

As a Executive Assistant, you will serve as a trusted partner to senior leaders, providing high-level administrative and operational support that enables business efficiency and seamless day-to-day execution. This role is ideal for a highly proactive, detail-oriented, and organized professional who thrives in a fast-paced environment, manages multiple priorities with ease, and consistently delivers exceptional service to internal and external stakeholders.

Key Responsibilities

In this opportunity, you will:

• Provide executive support by managing complex calendars, coordinating meetings, screening communications, and anticipating the needs of senior leaders.
• Arrange domestic and international travel, including flights, accommodations, transportation, visas, and detailed itineraries.
• Prepare, edit, and format confidential documents, reports, correspondence, and executive-level presentations.
• Maintain organized records, files, and shared repositories, ensuring accuracy, confidentiality, and effective version control.
• Partner with Finance to support expense management, budget tracking, purchase requisitions, forecasting inputs, and reporting activities.
• Coordinate conferences, team events, town halls, offsites, and client meetings, including logistics, vendor management, participant communications, and materials preparation.
• Act as a key point of contact for internal teams, senior stakeholders, external clients, and vendors, ensuring professional and timely communication.
• Train and support administrative team members by sharing best practices, tools, and process knowledge.
• Identify opportunities to improve workflows, increase efficiency, and enhance administrative processes.
• Provide project coordination support by tracking timelines, monitoring action items, facilitating follow-ups, and escalating risks when appropriate.
• Leverage Artificial Intelligence (AI) tools and digital productivity solutions to streamline administrative workflows, enhance efficiency, support research, content creation, scheduling, and day-to-day business operations.
• Handle highly sensitive and confidential information with discretion and professionalism.
• Successfully manage multiple priorities simultaneously while maintaining exceptional attention to detail and accuracy.

Required Qualifications

You're a fit for the role if you have the following qualifications:

• 3+ years of progressive administrative experience supporting senior leaders or executives in a professional and fast-paced environment.
• Advanced English proficiency (written and verbal), with the ability to confidently communicate, prepare documentation, and interact with global stakeholders.
• Degree in Business Administration, Communications, Executive Assistant Studies, or a related field, or equivalent professional experience.
• Strong proficiency with Microsoft 365 applications, including Outlook, Word, Excel, PowerPoint, and Teams.
• Demonstrated ability to manage complex calendars, travel arrangements, meetings, and executive priorities.
• Exceptional organizational skills with a strong attention to detail and commitment to accuracy.
• Highly proactive mindset with the ability to anticipate needs, solve problems independently, and take initiative.
• Ability to effectively manage multiple tasks, competing priorities, and changing deadlines.
• Strong interpersonal and communication skills, with the ability to interact professionally at all levels of the organization.
• Proven ability to handle confidential information with discretion and sound judgment.
• Experience coordinating projects, tracking deliverables, and ensuring timely follow-up on action items.
• Strong internet research and information-gathering skills.

Preferred Qualifications

• Experience supporting executives within a global or multinational organization.
• Experience with expense management systems, travel platforms, and procurement processes.
• Familiarity with SharePoint, OneDrive, and other collaboration tools.
• Experience coordinating large-scale events, conferences, leadership meetings, or company-wide initiatives.
• Previous experience mentoring or training administrative professionals.
• Demonstrated track record of driving process improvements and administrative efficiencies.
• Ability to thrive in a highly dynamic environment requiring flexibility, adaptability, and strong multitasking skills.
• Demonstrated interest in and comfort with using Artificial Intelligence (AI) tools, such as Microsoft Copilot, ChatGPT, or similar technologies, to enhance productivity, streamline administrative processes, support research and content creation, and improve day-to-day operational efficiency.

#LI-ZM1

What’s in it For You?

• Hybrid Work Model: We’ve adopted a flexible hybrid working environment for our office-based roles while delivering a seamless experience that is digitally and physically connected.
• Flexibility & Work-Life Balance: Flex My Way is a set of supportive workplace policies designed to help manage personal and professional responsibilities, whether caring for family, giving back to the community, or finding time to refresh and reset. This builds upon our flexible work arrangements, including work from anywhere for up to 8 weeks per year, empowering employees to achieve a better work-life balance.
• Career Development and Growth: By fostering a culture of continuous learning and skill development, we prepare our talent to tackle tomorrow’s challenges and deliver real-world solutions. Our Grow My Way programming and skills-first approach ensures you have the tools and knowledge to grow, lead, and thrive in an AI-enabled future.
• Industry Competitive Benefits: We offer comprehensive benefit plans to include flexible vacation, two company-wide Mental Health Days off, access to the Headspace app, retirement savings, tuition reimbursement, employee incentive programs, and resources for mental, physical, and financial wellbeing.
• Culture: Globally recognized, award-winning reputation for inclusion and belonging, flexibility, work-life balance, and more. We live by our values: Obsess over our Customers, Compete to Win, Challenge (Y)our Thinking, Act Fast / Learn Fast, and Stronger Together.
• Social Impact: Make an impact in your community with our Social Impact Institute. We offer employees two paid volunteer days off annually and opportunities to get involved with pro-bono consulting projects and Environmental, Social, and Governance (ESG) initiatives.
• Making a Real-World Impact:We are one of the few companies globally that helps its customers pursue justice, truth, and transparency. Together, with the professionals and institutions we serve, we help uphold the rule of law, turn the wheels of commerce, catch bad actors, report the facts, and provide trusted, unbiased information to people all over the world.

About Us

Thomson Reuters informs the way forward by bringing together the trusted content and technology that people and organizations need to make the right decisions. We serve professionals across legal, tax, accounting, compliance, government, and media. Our products combine highly specialized software and insights to empower professionals with the data, intelligence, and solutions needed to make informed decisions, and to help institutions in their pursuit of justice, truth, and transparency. Reuters, part of Thomson Reuters, is a world leading provider of trusted journalism and news.

We are powered by the talents of 26,000 employees across more than 70 countries, where everyone has a chance to contribute and grow professionally in flexible work environments. At a time when objectivity, accuracy, fairness, and transparency are under attack, we consider it our duty to pursue them. Sound exciting? Join us and help shape the industries that move society forward.

As a global business, we rely on the unique backgrounds, perspectives, and experiences of all employees to deliver on our business goals. To ensure we can do that, we seek talented, qualified employees in all our operations around the world regardless of race, color, sex/gender, including pregnancy, gender identity and expression, national origin, religion, sexual orientation, disability, age, marital status, citizen status, veteran status, or any other protected classification under applicable law. Thomson Reuters is proud to be an Equal Employment Opportunity Employer providing a drug-free workplace.

We also make reasonable accommodations for qualified individuals with disabilities and for sincerely held religious beliefs in accordance with applicable law. More information on requesting an accommodation here.

Learn more on how to protect yourself from fraudulent job postings here.

More information about Thomson Reuters can be found on thomsonreuters.com