Strategic Executive Assistant - AI-Driven Efficiency

PowerToFly; Ciudad de México; Presencial; MXN 420.000 - 540.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Hybrid Work Model

Flexible work policies (Flex My Way)

Career development programs

Mental Health Days off (2 days)

Descripción de la vacante

Thomson Reuters is seeking an Executive Assistant to support senior leaders in a fast-paced, global environment. You will manage complex calendars, coordinate domestic and international travel, prepare confidential documents, and streamline administrative workflows with AI tools while upholding strict confidentiality.

The role requires 3+ years of experience, advanced English, and a degree in a related field.

Formación

• 3+ years of progressive administrative experience supporting senior leaders in a fast-paced environment.
• Advanced English (written and verbal) with global stakeholder communication.
• Degree in Business Administration, Communications, Executive Assistant Studies, or equivalent.
• Strong MS 365 proficiency and calendar/travel coordination skills.
• Excellent organizational skills with attention to detail and accuracy.

Responsabilidades

• Provide executive support by managing complex calendars, coordinating meetings, screening communications, and anticipating leaders' needs.
• Arrange domestic and international travel, including flights, accommodations, visas, and itineraries.
• Prepare, edit, and format confidential documents, reports, and executive presentations.
• Maintain organized records, files, and shared repos with confidentiality and version control.
• Partner with Finance to support expenses, budget tracking, requisitions, forecasting inputs, and reporting.
• Coordinate conferences, events, town halls, offsites, and client meetings with logistics and vendor management.
• Act as a key contact for internal teams, senior stakeholders, and external clients; ensure timely communication.
• Train and support administrative staff; share best practices and tools.
• Identify workflow improvements and drive administrative efficiencies; leverage AI tools for productivity.
• Handle highly sensitive information discreetly; manage multiple priorities with accuracy.

Conocimientos

Calendar management

Travel coordination

Executive support

Advanced English

Proactive problem solving

Educación

Degree in Business Administration/Communications/Executive Assistant Studies

Herramientas

Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams)

SharePoint / OneDrive

Descripción del empleo

Thomson Reuters is seeking an Executive Assistant to support senior leaders in a fast-paced, global environment. You will manage complex calendars, coordinate domestic and international travel, prepare confidential documents, and streamline administrative workflows with AI tools while upholding strict confidentiality.

The role requires 3+ years of experience, advanced English, and a degree in a related field.