Executive Assistant for Construction Operations

Globaltize; México; Presencial; MXN 240.000 - 380.000; Jornada completa

Descripción de la vacante

Globaltize is seeking an Executive Assistant to provide high-level administrative and operational support to a fast-paced construction team. This role involves coordinating schedules, project documentation, vendors, subcontractors, and internal follow-ups to keep projects organized and on track.

You will work closely with leadership while managing calendars, communications, and critical admin records, with a focus on organization and execution across field teams and client interactions.

Formación

• +3 years of experience as an Executive Assistant, Virtual Assistant, Administrative Coordinator, or similar role.
• Experience supporting teams in construction or strong knowledge of construction operations.
• Excellent written and verbal English communication skills.
• Ability to manage multiple priorities, deadlines, and follow-ups independently.
• Proficiency with Microsoft Excel, digital calendars, email management, and standard office tools.

Responsabilidades

• Manage executive calendars, appointments, scheduling requests, and day-to-day priorities.
• Monitor incoming communications, draft professional email responses, and flag time-sensitive items.
• Organize project documentation, including vendor files, contracts, subcontracts, and administrative records.
• Coordinate communication across field teams, subcontractors, suppliers, and client representatives.
• Prepare meeting agendas, participate in team briefings, and track action items through completion.
• Maintain internal databases, project trackers, and administrative records with accurate, up-to-date information.
• Support monthly AIA billing requisitions and related documentation.
• Track construction proposals and project information using Excel.

Conocimientos

Executive support

Calendar management

English communication

Prioritization

Multitasking

Herramientas

Microsoft Excel

Digital calendars

Descripción del empleo

Globaltize is seeking an Executive Assistant to provide high-level administrative and operational support to a fast-paced construction team. This role involves coordinating schedules, project documentation, vendors, subcontractors, and internal follow-ups to keep projects organized and on track.

You will work closely with leadership while managing calendars, communications, and critical admin records, with a focus on organization and execution across field teams and client interactions.