EXECUTIVE ASSISTANT

Confidential Company; Nuevo León; Presencial; MXN 420.000 - 660.000; Jornada completa

Descripción de la vacante

Confidential Company is seeking an Executive Assistant to the General Director to provide comprehensive support for both national and international initiatives.

You will manage calendars, coordinate meetings, and organize travel for senior executives, while producing executive-level reports in Spanish and English. The role demands discretion, cultural sensitivity, and a proactive approach to improve administrative processes.

Formación

• Bachelor's degree in Administration, Business, International Relations, Communication, Law, or related field.
• 4-6 years of proven experience as an Executive Assistant to senior management.
• Advanced English proficiency (mandatory).
• Availability for flexible schedules and travel as needed.
• Experience in family-owned or complex corporate environments is desirable.

Responsabilidades

• Manage the General Director's calendar across national and international commitments.
• Coordinate executive meetings, board sessions, and logistics, minutes, and follow-up.
• Arrange domestic and international travel (flight, lodging, itineraries, expenses) for the General Director and senior executives.
• Prepare executive reports and presentations in both Spanish and English.
• Track strategic agreements, priority projects, and confidential matters.
• Serve as liaison between the General Director and internal/external stakeholders.
• Manage executive communications with discretion and confidentiality.
• Support corporate, institutional, and family events as required.
• Assist with gift purchases for clients, employees, and family occasions.
• Protect sensitive information with strict confidentiality.
• Identify opportunities to improve administrative and executive processes.

Conocimientos

Calendar management

Executive liaison

Travel coordination

Bilingual Spanish/English

Discretion & loyalty

Educación

Bachelor's degree in Administration/Business/IR/Communication/Law

Herramientas

MS Office

MS Word/PowerPoint

Descripción del empleo

Executive Assistant to the General Director

Reports to: General Director

About the Role

We are seeking a highly skilled Executive Assistant to provide comprehensive support to the General Director of a company with international operations. This position plays a critical role in ensuring efficient time management, strategic communication, and seamless execution of key initiatives. The ideal candidate will demonstrate discretion, cultural sensitivity, and loyalty, thriving in an environment that blends family values with professional corporate practices.

Key Responsibilities

• Manage the General Director's calendar, balancing national and international commitments, anticipating needs, and prioritizing strategic matters.
• Coordinate executive meetings, board sessions, and strategic gatherings, including logistics, invitations, materials, minutes, and follow-up.
• Organize domestic and international travel arrangements (flights, lodging, itineraries, expenses, documentation, and protocols) for the General Director and senior executives.
• Prepare executive-level reports, presentations, and documents in both Spanish and English.
• Track and follow up on strategic agreements, priority projects, and confidential matters.
• Serve as a liaison between the General Director and internal/external stakeholders.
• Manage executive communications (emails, calls, visits), ensuring critical issues are prioritized with absolute confidentiality.
• Support corporate, institutional, and family events as required.
• Handle gift purchases for clients, employees and family occasions.
• Safeguard sensitive and strategic information with strict confidentiality.
• Identify opportunities to improve administrative and executive processes.

Required Qualifications

• Bachelor's degree in Administration, Business, International Relations, Communication, Law, or a related field.
• 4-6 years of proven experience as an Executive Assistant to senior management, preferably in family-owned businesses or complex corporate environments.
• Advanced English proficiency (mandatory).
• Availability for flexible schedules and travel as needed.
• Experience in companies with family structures and international expansion is highly desirable.

Technical Skills

• Advanced proficiency in Microsoft Office Suite.
• Strong ability to prepare executive reports and presentations.
• Expertise in organizing international travel logistics.
• Excellent writing and spelling in Spanish; advanced English required.
• Familiarity with digital tools and collaborative platforms.

Soft Skills

• High level of discretion, ethics, and loyalty.
• Emotional intelligence and tact in interpersonal interactions.
• Adaptability to different leadership styles.
• Strong organizational skills, attention to detail, and ability to manage priorities.
• Proactivity and a strong sense of urgency.
• Clear, respectful, and professional communication.
• Cultural sensitivity and global perspective.