Executive Administrative Assistant

Piston Interiors - Jaropamex Acuña; Ciudad Acuña; Presencial; MXN 180.000 - 240.000; Jornada completa

Descripción de la vacante

Piston Interiors - Jaropamex Acuña in Ciudad Acuña, Coahuila, Mexico, seeks an experienced Administrative Coordinator to support Plant Management with confidential information and streamlined operations. You will manage agendas, communications, reports, and cross‑department tasks, ensuring accuracy and discretion.

The role requires excellent English, advanced MS Office, strong organization, and a proactive, collaborative mindset to drive efficient governance across the site.

Formación

• English proficiency: 80% or higher in written and verbal communication.

Responsabilidades

• Manage information systems, records, files, and administrative documentation.

Conocimientos

English proficiency

MS Office

Organization

Time management

Communication

Discretion

Prioritization

Follow-up

Problem-solving

Teamwork

Planning

Accountability

Department coordination

Multidepartment collaboration

Educación

Bachelor’s degree in Business Administration/Management/Industrial Engineering or related field

Bachelor’s degree in progress may be considered based on experience

Herramientas

Excel

PowerPoint

Word

Outlook

Descripción del empleo

• Manage and maintain information systems, records, files, and administrative documentation.
• Classify, register, control, and archive internal and external communications and documents.
• Manage and safeguard confidential and sensitive information and documentation.
• Organize and maintain the Plant Manager's agenda, meetings, appointments, and scheduled activities.
• Coordinate meetings, visits, events, and other activities involving Plant Management, employees, customers, suppliers, and other stakeholders.
• Prepare, organize, and distribute presentations, reports, correspondence, minutes, and other management documents.
• Follow up on pending actions, commitments, and key activities assigned by Plant Management.
• Coordinate internal and external communications on behalf of Plant Management, as required.
• Support the preparation of management meetings, including agendas, presentations, meeting minutes, and follow-up actions.
• Collect, consolidate, and organize information from different departments for management review and decision-making.
• Identify administrative and organizational needs of Plant Management and proactively propose solutions.
• Maintain a high level of confidentiality and professionalism when handling sensitive company information.
• Provide administrative support to other management functions as required.

Knowledge & Qualifications:

• English proficiency: 80% or higher, both written and verbal.
• Advanced knowledge of Microsoft Office, particularly Excel, PowerPoint, Word, Outlook.
• Strong organizational, administrative, and time-management skills.
• Basic knowledge of accounting and finance.
• Excellent written and verbal communication skills.
• Ability to manage confidential information with discretion.
• Ability to prioritize multiple tasks and work under pressure.
• Strong follow-up and problem-solving skills.
• Bachelor's degree preferred in Business Administration, Management, Industrial Engineering, or a related field. Bachelor's degree in progress may be considered based on experience.
• Organization and attention to detail
• Confidentiality and discretion
• Problem-solving
• Planning and prioritization
• Teamwork
• Follow-up and accountability
• Ability to work with multiple departments and levels of the organization