Data Entry Clerk

Gordian Staffing Careers; Ciudad de México; Hybrid; MXN 100,000 - 145,000; Full time

Benefits offered by this job

Remote Work

Competitive Salary

Christmas bonus 30 days (Aguinaldo)

12 vacation days after first year

IMSS

Medical insurance from day 1

Computer equipment

Job summary

Gordian Staffing seeks a Data Entry Clerk for a remote role with optional on-site visits to CDMX or GDL on the first day. Responsibilities include managing work orders, updating records, and organizing documents to support project operations.

The role requires 1–2 years in data entry or related fields, strong English, and proficiency in Microsoft 365 (Excel). Training and equipment provided; competitive salary and benefits offered.

Qualifications

• Strong English skills (verbal and written).
• High school diploma or equivalent.
• 1–2 years of experience in data entry, administrative support, project coordination, or similar role.
• Typing speed of at least 45 WPM.
• Basic to intermediate proficiency with Microsoft 365, especially Excel.
• Ability to learn and navigate different software platforms; BuildOps a plus.

Responsibilities

• Work Order Management: monitor shared inbox and enter into BuildOps accurately and promptly.
• Data Entry & Updates: create new job records, update work order information, maintain job statuses, close completed jobs.
• Documentation Management: upload and organize invoices, PO's, project photos, and other documents.
• Payment & Purchase Order Review: match POs, invoices, and payments for accuracy; flag discrepancies.
• Quality Control: review work orders to ensure complete information and proper processing.
• Reporting & Administrative Support: prepare basic reports, maintain datasets, assist with data-related projects.
• Team Collaboration: communicate with internal team members and Project Managers via email and Zoom.

Skills

English proficiency

Typing 45 WPM

Microsoft 365 (Excel)

Learning new software

Education

High school diploma

Tools

BuildOps

Job description

This is a remote position, in case you get selected you'll need to visit our offices in CDMX or GDL on the first day.

Gordian Staffing, A New Way of HR.

We focus on helping small and medium-sized enterprises in the United States and Canada to make business more accessible by offering specialized services and providing high-quality people solutions for those organizations, constantly growing and looking for better results in their markets.

About our client:

Property management company specializing in community association and residential property management services. They work closely with homeowners' associations, community boards, and property owners to provide comprehensive management solutions, including financial administration, vendor coordination, property maintenance, and community support.

As a Data Entry Clerk, you will be responsible for:

• Work Order Management: Monitor the shared inbox for incoming work orders and enter them into BuildOps accurately and promptly.
• Data Entry & Updates: Create new job records, update existing work order information, maintain job statuses, and close completed jobs.
• Documentation Management: Upload and organize invoices, purchase orders, project photos, and other supporting documents within the appropriate job records.
• Payment & Purchase Order Review: Match purchase orders, invoices, and payment information to ensure records are accurate and identify discrepancies or missing information.
• Quality Control: Review work orders to ensure required information is complete and that jobs have been properly processed and updated.
• Reporting & Administrative Support: Prepare basic reports, maintain datasets, and assist with data-related projects to support other departments as needed.
• Team Collaboration: Communicate with internal team members and Project Managers through email and occasional Zoom meetings to address information gaps and support operational needs.

Work Schedule:

Monday - Friday

• Standard time: 10:00 am - 6:30 pm
• Daylight saving: 09:00 am - 5:30 pm
• 30 minute- lunch break

This is a remote position, in case you get selected you'll need to visit our offices in CDMX or GDL on the first day.

Benefits:

• Competitive Salary (According to experience).
• Remote Work.
• Work Stability.
• Computer equipment.
• Christmas bonus of 30 days (Aguinaldo).
• 12 vacation days after the first year.
• IMSS.
• Major medical insurance since day 1.

After the 3-month probation contract, we add the following:

• Minor medical insurance (Clinic may vary according to your city).
• Food vouchers (10% of the gross salary).
• Restaurant tickets ($2,069 pesos).
• Saving fund (8% of the gross salary).

Minimum requirements

• Strong English skills (verbal and written)
• High school diploma or equivalent.
• 1-2 years of experience in data entry, administrative support, project coordination, or a similar role.
• Typing speed of at least 45 WPM.
• Basic to intermediate proficiency with Microsoft 365, particularly Excel.
• Ability to learn and navigate different software platforms. Experience with BuildOps is a plus.