Billing & Voucher Specialist – Financial Operations

U.S. Embassy & Consulates in France; Ciudad de México; On-site; MXN 313,000 - 382,000; Full time

Job summary

The U.S. Embassy in Mexico City is seeking a Billing and Voucher Administrator to join the Financial Management Office.

This full-time position handles submission of vouchers to FMC, processes invoices, POs and medical claims, and ensures timely, accurate pre-audit reconciliations. The incumbent serves as the main point of contact for internal and external customers on financial queries and vendor issues, coordinating the approval workflow and notifications to facilitate payments.

Responsibilities

• Incumbent manages the submission of all Embassy vouchers which are submitted to FMC for processing.
• He/she receives all invoices, purchase orders, medical claims and miscellaneous administrative vouchers for registration and distribution.
• The incumbent completes a pre-audit reconciliation of each voucher submission and works proactively with internal and external customers to correct issues before submitting the voucher into the next step of the payment process.
• Incumbent serves as the lead point of contact for all submissions and assignments of vouchers to the proper approval chain for each voucher in accordance with department regulations to ensure each expense is appropriately reviewed.
• He/she acts as the main point of contact for internal and external customers for financial queries and vendor system issues.
• The incumbent is also in charge of sending notifications, rejections or seeking clarification to facilitate payment.

Job description

The U.S. Embassy in Mexico City is seeking a Billing and Voucher Administrator to join the Financial Management Office.

This full-time position handles submission of vouchers to FMC, processes invoices, POs and medical claims, and ensures timely, accurate pre-audit reconciliations. The incumbent serves as the main point of contact for internal and external customers on financial queries and vendor issues, coordinating the approval workflow and notifications to facilitate payments.