Billing and Voucher Administrator - All Interested Applicants / All Sources

U.S. Embassy & Consulates in France; Ciudad de México; On-site; MXN 313,000 - 382,000; Full time

Job summary

The U.S. Embassy in Mexico City is seeking a Billing and Voucher Administrator to join the Financial Management Office.

This full-time position handles submission of vouchers to FMC, processes invoices, POs and medical claims, and ensures timely, accurate pre-audit reconciliations. The incumbent serves as the main point of contact for internal and external customers on financial queries and vendor issues, coordinating the approval workflow and notifications to facilitate payments.

Responsibilities

• Incumbent manages the submission of all Embassy vouchers which are submitted to FMC for processing.
• He/she receives all invoices, purchase orders, medical claims and miscellaneous administrative vouchers for registration and distribution.
• The incumbent completes a pre-audit reconciliation of each voucher submission and works proactively with internal and external customers to correct issues before submitting the voucher into the next step of the payment process.
• Incumbent serves as the lead point of contact for all submissions and assignments of vouchers to the proper approval chain for each voucher in accordance with department regulations to ensure each expense is appropriately reviewed.
• He/she acts as the main point of contact for internal and external customers for financial queries and vendor system issues.
• The incumbent is also in charge of sending notifications, rejections or seeking clarification to facilitate payment.

Job description

Announcement Number: MexicoCity-2026-119 Hiring Agency: Embassy Mexico City Position Title: Billing and Voucher Administrator - All Interested Applicants / All Sources (A53262 / Financial Assistant) Open Period: 10/23/2026 -11/08/2026 Format MM/DD/YYYY Vacancy Time Zone: GMT-6 Series/Grade: LE - 0401 7 Salary: MXN $347,433.82/Per Year Work Schedule: Full-time - 40 hours per week Promotion Potential: LE-7

Duty Location(s): 1 in Mexico City, MX Telework Eligible: No For More Info: Rubí Mecalco
55 2579 0000
[e-mail]

Overview

Hiring Path: Open to the public
Who May Apply/Clarification From the Agency: All Interested Applicants / All Sources
For USEFMs the grade is FP-07 . Actual FP salary determined by Washington D.C.
For local employees, the gross salary represents an annual amount in Mexican pesos. The compensation and benefits package are detailed in the benefits section.
Security Clearance Required: Public Trust - Background Investigation Appointment Type Permanent Appointment Type Details: Indefinite subject to successful completion of probationary period.

EQUAL EMPLOYMENT OPPORTUNITY (EEO): The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

The U.S. Mission in Mexico is seeking eligible and qualified applicants for the Billing and Voucher Administrator in the Financial Management Office at the U.S Embassy in Mexico City.

Supervisory Position: No Relocation Expenses Reimbursed: No

Incumbent manages the submission of all Embassy vouchers which are submitted to FMC for processing. He/she receives all invoices, purchase orders, medical claims and miscellaneous administrative vouchers for registration and distribution. The incumbent completes a pre-audit reconciliation of each voucher submission and works proactively with internal and external customers to correct issues before submitting the voucher into the next step of the payment process.Incumbent serves as the lead point of contact for all submissions and assignments of vouchers to the proper approval chain for each voucher in accordance with department regulations to ensure each expense is appropriately reviewed.

He/she acts as the main point of contact for internal and external customers for financial queries and vendor system issues. The incumbent is also in charge of sending notifications, rejections or seeking clarification to facilitate payment.

For a copy of the complete position description, please click here to read the details listing all of the duties, responsibilities, required qualifications, etc.

All selected candidates must be able to obtain and hold a Security Certification.All selected candidates will be subject to a backgroundinvestigation and may be subject to a pre-employment medical exam.

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