Bilingual Executive Assistant

Universal Contact Centers; Tijuana; Presencial; MXN 180.000 - 300.000; Jornada completa

Descripción de la vacante

Universal Contact Centers in Tijuana is seeking a full-time, on-site Bilingual Executive Assistant to provide comprehensive executive support, manage calendars, coordinate travel, and prepare expense reports. The role requires fluency in English and Spanish, plus document drafting and presentation support for internal and external stakeholders.

You will coordinate with departments, maintain organized records, handle confidential information, and keep action items on schedule in a fast-paced

Formación

• Language skills: Fully bilingual English/Spanish with strong written and verbal ability.
• Administrative & Executive Support: calendar management, scheduling meetings, drafting correspondence, expense reports.
• Documentation & Tools: proficiency in office software with detail orientation.
• Work Location & Schedule: full-time on-site in Tijuana, BCN.
• Legal Documentation: valid driver's license and U.S. visa.
• Education & Experience: high school diploma; post-secondary in business/communications is a plus; prior exec support experience preferred.

Responsabilidades

• Manage executive calendars and coordinate meetings.
• Organize travel arrangements and prepare expense reports.
• Draft and edit correspondence and support presentations and reports.
• Coordinate with departments and maintain organized records.
• Support executive projects and ensure follow-up on action items.
• Protect confidential information in a fast-paced environment.

Conocimientos

Bilingual English/Spanish

Calendar management

Executive support

Documentation & presentations tools

Educación

High school diploma

Herramientas

Office software proficiency

Descripción del empleo

Role Description

The Bilingual Executive Assistant role is a full-time, on-site position based in Tijuana, BCN. This role will provide comprehensive executive administrative support, including managing calendars, scheduling meetings, organizing travel, and preparing expense reports. The Executive Assistant will handle correspondence in English and Spanish, draft and edit documents, and support presentations and reports for internal and external stakeholders. Daily responsibilities include coordinating with departments, maintaining organized records, supporting executive projects and initiatives, and ensuring timely follow-up on action items. The role also involves confidential information management, prioritizing tasks in a fast-paced environment, and contributing to an efficient and professional executive office.

Schedule:

• Monday to Friday, 8:00 AM – 5:00 PM (Rotating Saturdays)

Qualifications & Requirements

• Language Skills: 100% Fully Bilingual (English/Spanish) with excellent written and verbal communication skills.
• Administrative & Executive Support: Strong Executive Administrative Assistance skills, including calendar management, scheduling meetings, drafting correspondence, and preparing expense reports.
• Documentation & Tools: Proficiency in office software (email, spreadsheets, document processing, and presentation tools) with high attention to detail.
• Work Location & Schedule: Ability to work full-time on-site in Tijuana, BCN, and maintain professionalism in a fast-paced environment.
• Legal Documentation: Valid Driver's License and U.S. Visa.
• Education & Experience: High school diploma required (post-secondary education in Business Administration, Communications, or related fields is an asset). Previous experience supporting executives or senior leadership is highly beneficial.

Additional Requirements

• Personal vehicle availability is strongly preferred due to operational mobility needs.