Asistente Administrativo de Soporte Ejecutivo

Placements24; Acapulco; On-site; MXN 180,000 - 260,000; Full time

Benefits offered by this job

Health insurance

Paid time off

Job summary

Placements24 is seeking an Administrative Assistant to provide executive support in Acapulco, Guerrero. You will manage calendars, arrange travel, prepare reports, and handle confidential information with professionalism.

Ideal candidates are organized, detail-oriented, with strong communication skills in Spanish and experience with calendar systems and office software. Base location is Acapulco; the role focuses on internal coordination and stakeholder liaison.

Qualifications

• Proven experience as an Administrative Assistant or EA.
• Strong organizational and time-management skills.
• Excellent written and verbal Spanish communication.

Responsibilities

• Manage and maintain complex calendars for senior executives.
• Coordinate domestic and international travel arrangements and itineraries.
• Prepare and edit correspondence, reports, and presentations.
• Screen and direct calls and emails; manage communications.
• Organize meetings; prepare agendas and minutes.
• Maintain confidential information with discretion.
• Organize filing systems, physical and electronic.
• Support ad-hoc administrative tasks and projects.
• Process expense reports and reimbursements.
• Liaise between executives and stakeholders.

Skills

Calendar management

Travel coordination

Executive support

Communication

Discretion

Multitasking

Education

High school diploma

Associate degree

Bachelor's degree

Tools

Microsoft Office

Job description

About the Role

Our client is seeking a highly capable and dedicated Administrative Assistant to provide executive support within their operations in Acapulco, Guerrero . This critical role involves managing complex schedules, coordinating travel, and handling confidential information for senior leadership. The ideal candidate will possess exceptional organizational skills, impeccable attention to detail, and strong communication abilities. You will be instrumental in ensuring the smooth and efficient functioning of the executive office. This is an exciting opportunity to contribute to a dynamic organization and grow your career in a key administrative capacity.

Key Responsibilities

• Manage and maintain complex calendars for senior executives.
• Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
• Prepare and edit correspondence, reports, and presentations.
• Screen and direct incoming calls and emails, managing communications effectively.
• Organize and manage meetings, including preparing agendas and taking minutes.
• Handle confidential information with the utmost discretion.
• Maintain organized filing systems, both physical and electronic.
• Assist with special projects and ad-hoc administrative tasks as assigned.
• Manage expense reports and process reimbursements.
• Act as a liaison between executives and internal/external stakeholders.

Requirements

• Proven experience as an Administrative Assistant, Executive Assistant, or similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Exceptional organizational and time-management skills.
• Strong written and verbal communication skills in Spanish.
• High level of discretion and professionalism.
• Ability to multitask and prioritize effectively in a fast-paced environment.
• Proactive approach to problem-solving.
• Experience with calendar management and travel booking systems.
• Familiarity with office equipment and basic IT support.
• High school diploma required; associate's or bachelor's degree is a plus.

Benefits

• Our client offers a competitive salary and a comprehensive benefits package, including health insurance and paid time off.

This role is based in Acapulco, Guerrero . We are committed to fostering a professional and supportive work environment that encourages career growth and development. Join a reputable company where your administrative expertise will be highly valued and make a significant impact.