Security-Cleared Administrative & Operations Specialist

NCIM; Catania; On-site; EUR 28,000 - 38,000; Full time

Job summary

NCIM in Italy seeks an experienced administrative professional to support day-to-day office operations across functions. You will assist the team with information, plan meetings, maintain policies, and manage reports and filing systems, enabling smooth workflows.

The role requires strong English (NATO STANAG 6001 level) and proven time management, flexibility, and problem solving in a fast-changing environment. Security clearance (NATO Secret) is required at submission time for the contract.

Qualifications

• Excellent written and verbal communication skills.
• Proven ability to solve problems and manage time effectively.
• Experience in an office environment using standard management procedures.
• Ability to adapt to changing tasks and priorities.
• NATO STANAG 6001 level English (Listening 3, Speaking 3, Reading 3, Writing 3) or CEFR B2-C1.
• Security clearance (NATO Secret) provided by national security orgs at submission.

Responsibilities

• Assist the team/manager with information needed for ongoing processes.
• Help in planning for meetings and coordinating across functions.
• Update and maintain office policies and procedures.
• Develop administrative processes and routing between functions.
• Coordinate preparation and distribution of standard reports (e.g., status or activity).
• Handle equipment or staff requisitions and maintain service agreements.
• Maintain filing systems (physical and electronic).
• Provide comprehensive administrative support for the location.
• Perform data input, calculations and basic analytics in spreadsheets.

Skills

Communication skills

Time management

Multi-tasking

Problem solving

Flexible

Office environment

Education

Higher vocational training (2+ years post-related)

Secondary education (4+ years post-related)

Job description

NCIM in Italy seeks an experienced administrative professional to support day-to-day office operations across functions. You will assist the team with information, plan meetings, maintain policies, and manage reports and filing systems, enabling smooth workflows.

The role requires strong English (NATO STANAG 6001 level) and proven time management, flexibility, and problem solving in a fast-changing environment. Security clearance (NATO Secret) is required at submission time for the contract.