Sales & Admin Assistant - Part time (60%)

ITW; Piemonte; Sur place; EUR 18 000 - 23 000; Plein temps

Résumé du poste

ITW in Piemonte, Italy, seeks an Administrative & Sales Support professional to handle end-to-end administrative and commercial tasks. You will oversee procurement workflows, letters of credit, bank warranties, and customer portal documentation while supporting sales operations and invoicing.

The role involves managing local admin duties, fleet and IT support, and contributing to process improvements under the Administration Manager's guidance. Relevant Italian compliance experience is preferred.

Qualifications

• Experience providing administrative and commercial support in a sales environment.
• Familiarity with Italian procurement laws and compliance.
• Experience handling letters of credit and bank warranties.
• Proficiency in managing customer portals and electronic invoicing.
• Strong organizational and reporting skills.
• Ability to collaborate with the Administration Manager and cross-functional teams.

Responsabilités

• Provide comprehensive administrative and commercial support by independently managing and supporting sales & administration processes.
• Manage public procurement procedures in compliance with Italian laws (e-commerce).
• Process letters of credit to assure funds upon fulfillment of terms of the trade agreement.
• Manage and maintain customer portals with legal documents (KPI, Insurance, Quality Certificates, financial data, IT…).
• Manage Bank Warranties with the Italian Bank and monitor them.
• Support Sales/Service with Customer T&C analysis (approvals, clauses, risks...).
• Support electronic invoicing management.
• Manage local company car fleet.
• Administrative support for managing phones and PCs.
• Assist the Local Administration Manager with operational, administrative and reporting tasks, contributing to efficiency and continuous improvement.

Connaissances

Administrative support

Public procurement procedures

Letters of credit handling

Customer portal management

Bank warranties handling

Contract terms analysis

Electronic invoicing

Fleet management

IT and device support

Reporting and process improvement

Description du poste

Job Description:

Your key responsibilities :

Reporting directly to the Administration Manager, your main mission will be to provide comprehensive administrative and commercial support by independently managing and supporting sales & administration operational processes.

Sales Administration

• Manage public procurement procedures, compliant with Italian laws (e-commerce).

• Process letter of credit to assure MTS of receiving funds upon fulfillment of terms of the trade agreement.

• Manage and maintain customer portals with legal documents (Kpi, Insurance, Quality Certificates, financial data, IT…).

• Manage Bank Warranties with the Italian Bank and follow it.

• Support Sales/Service dept. with Customer T&C analysis (approvals, clauses, risks...).

• Support electronic invoices management.

Local Administration

• Manage local company car fleet.

• Administrative support for Managing phones and PCs.

• Assist the Local Administration Manager with any operational, administrative and reporting tasks, contributing to process efficiency, team objectives and continuous improvement initiative.

Compensation Information:

• Annual gross salary between €18,000 and €23,000 , depending on experience and overall fit.