Administrative Assistant

NXP Semiconductors; Sicilia; On-site; EUR 26,000 - 36,000; Full time

Job summary

NXP Semiconductors Italy is seeking an Administrative Assistant to support the team with day-to-day administrative and organizational activities in a structured, international environment. This entry-level role offers hands-on exposure to coordinating calendars, travel, documents, reports, and internal communications under guidance.

This position is reserved for workers in the legally protected status as per L.68/99. The role provides growth opportunities and exposure to a global tech setting.

Qualifications

• Belong to legally protected status as per L68/99
• 0–2 years of experience in administrative or office support roles
• Internship or apprenticeship experience is considered a plus

Responsibilities

• Support calendar management and assist in scheduling meetings and appointments, in travel arrangement and expense reporting
• Help organize travel arrangements and logistics
• Maintain and archive documents (digital and physical)
• Assist in preparing basic reports, presentations, and internal documents
• Handle routine communications (emails, calls, correspondence)
• Support procurement processes (e.g., creating purchase requests, tracking orders)
• Assist with expense report preparation and submission
• Support the organization of meetings, events, and site visits
• Collaborate with internal departments (HR, Finance, Facilities, IT) as needed
• Follow company procedures and ensure administrative accuracy

Skills

Microsoft Office

Organizational skills

Communication skills

Tools

SAP

Internal platforms

Email & calendar management tools

Job description

Job Summary

The Administrative Assistant supports the team with day-to-day administrative and organizational activities. This entry-level role is an excellent opportunity to gain experience in a structured, international environment, developing core administrative and coordination skills while working under guidance.

This position is reserved for workers in the legally protected status as per L.68/99.

Job Summary

The Administrative Assistant supports the team with day-to-day administrative and organizational activities. This entry-level role is an excellent opportunity to gain experience in a structured, international environment, developing core administrative and coordination skills while working under guidance.

This position is reserved for workers in the legally protected status as per L.68/99.

Key Responsibilities

• Support calendar management and assist in scheduling meetings and appointments, in travel arrangement and expense reporting
• Help organize travel arrangements and logistics
• Maintain and archive documents (digital and physical)
• Assist in preparing basic reports, presentations, and internal documents
• Handle routine communications (emails, calls, correspondence)
• Support procurement processes (e.g., creating purchase requests, tracking orders)
• Assist with expense report preparation and submission
• Support the organization of meetings, events, and site visits
• Collaborate with internal departments (HR, Finance, Facilities, IT) as needed
• Follow company procedures and ensure administrative accuracy

Qualifications

Experience

• Belong to legally protected status as per L68/99
• 0–2 years of experience in administrative or office support roles
• Internship or apprenticeship experience is considered a plus

Technical Skills

• Basic to good knowledge of Microsoft Office (Outlook, Excel, Word, PowerPoint)
• Willingness to learn corporate tools and systems (e.g., SAP, internal platforms)
• Basic organizational and data handling skills

Languages

• Fluent Italian
• Good English (written and spoken)

Soft Skills

• Good organizational skills and attention to detail
• Willingness to learn and grow professionally
• Positive attitude and team-oriented mindset
• Good communication skills
• Reliability and willingness to follow guidelines
• Ability to manage simple tasks with supervision

NXP is committed to equal pay for equal work and work of equal value and applies fair, consistent and transparent remuneration practices.
As of the date of this posting, the estimated gross annual base salary range for this position in Italy is between 26,400 € and 36,400 € annually. This range is intended as a guideline. Actual compensation may vary based on qualifications, experience, skills, and specific business or organizational needs. This position falls under the applicable National Collective Labour Agreement (Metalmeccanica Industria). Where relevant, the total compensation package may also include additional elements such as annual incentive opportunities and/or equity, along with a competitive benefits package.
More information about NXP in Italy...