Sales & Admin Assistant - Part time (60%)

MTS Systems Corporation; Torino; On-site; EUR 18,000 - 23,000; Full time

Job summary

MTS Systems Corporation in Italy seeks an Administrative and Commercial Support professional to back the Administration Manager by independently handling sales and administration processes.

You will oversee public procurement, LC processing, customer portals, bank warranties, and invoicing, while assisting Sales/Service with T&C analysis and local administration tasks to improve efficiency.

Responsibilities

• Provide administrative and commercial support by independently managing and supporting sales and administration processes.
• Manage public procurement procedures, compliant with Italian laws (e-commerce).
• Process letters of credit to assure MTS of receiving funds upon fulfillment of terms of the trade agreement.
• Maintain customer portals with legal documents (KPI, Insurance, Quality Certificates, financial data, IT).
• Manage bank warranties with the Italian Bank and monitor it.
• Support Sales/Service department with Customer T&C analysis (approvals, clauses, risks).
• Support electronic invoices management.
• Assist Local Administration Manager with operational, administrative and reporting tasks to improve efficiency.

Job description

Your key responsibilities :

Reporting directly to the Administration Manager, your main mission will be to provide comprehensive administrative and commercial support by independently managing and supporting sales & administration operational processes.

• Manage public procurement procedures, compliant with Italian laws (e-commerce).


• Process letter of credit to assure MTS of receiving funds upon fulfillment of terms of the trade agreement.


• Manage and maintain customer portals with legal documents (Kpi, Insurance, Quality Certificates, financial data, IT…).


• Manage Bank Warranties with the Italian Bank and follow it.


• Support Sales/Service dept. with Customer T&C analysis (approvals, clauses, risks…).


• Support electronic invoices management.

Job Description

Your key responsibilities :

Reporting directly to the Administration Manager, your main mission will be to provide comprehensive administrative and commercial support by independently managing and supporting sales & administration operational processes.

• Manage public procurement procedures, compliant with Italian laws (e-commerce).


• Process letter of credit to assure MTS of receiving funds upon fulfillment of terms of the trade agreement.


• Manage and maintain customer portals with legal documents (Kpi, Insurance, Quality Certificates, financial data, IT…).


• Manage Bank Warranties with the Italian Bank and follow it.


• Support Sales/Service dept. with Customer T&C analysis (approvals, clauses, risks…).


• Support electronic invoices management.

Sales Administration

• Manage public procurement procedures, compliant with Italian laws (e-commerce).


• Process letter of credit to assure MTS of receiving funds upon fulfillment of terms of the trade agreement.


• Manage and maintain customer portals with legal documents (Kpi, Insurance, Quality Certificates, financial data, IT…).


• Manage Bank Warranties with the Italian Bank and follow it.


• Support Sales/Service dept. with Customer T&C analysis (approvals, clauses, risks…).


• Support electronic invoices management.

Local Administration

• Manage local company car fleet.


• Administrative support for Managing phones and PCs.


• Assist the Local Administration Manager with any operational, administrative and reporting tasks, contributing to process efficiency, team objectives and continuous improvement initiative.

Compensation Information

• Annual gross salary between €18,000 and €23,000, depending on experience and overall fit.