Sales & Admin Assistant - Part time (60%)

ITW; Italia; On-site; EUR 18,000 - 23,000; Full time

Job summary

ITW in Italy is seeking an Administrative and Commercial Support professional reporting to the Administration Manager. You will independently manage and support sales and administration processes, including public procurement, LC processing, and portals management.

You will also handle local administration tasks, such as fleet and IT asset support, and contribute to efficiency improvements while ensuring compliance with Italian laws.

Qualifications

• Experience in administrative support and procurement.
• Familiarity with public procurement procedures and invoicing processes.

Responsibilities

• Provide comprehensive administrative and commercial support to sales and administration operations.
• Manage public procurement procedures compliant with Italian laws (e-commerce).
• Process letters of credit to ensure funds on fulfillment per trade terms.
• Maintain customer portals with legal documents and financial data.
• Support banking warranties with the Italian bank and monitor execution.
• Assist local administration with fleet, phones, PCs, and reporting tasks.

Job description

Job Description:

Your key responsibilities :

Reporting directly to the Administration Manager, your main mission will be to provide comprehensive administrative and commercial support by independently managing and supporting sales & administration operational processes.

Sales Administration

• Manage public procurement procedures, compliant with Italian laws (e-commerce).
• Process letter of credit to assure MTS of receiving funds upon fulfillment of terms of the trade agreement.
• Manage and maintain customer portals with legal documents (Kpi, Insurance, Quality Certificates, financial data, IT…).
• Manage Bank Warranties with the Italian Bank and follow it.
• Support Sales/Service dept. with Customer T&C analysis (approvals, clauses, risks…).
• Support electronic invoices management.

Local Administration

• Manage local company car fleet.
• Administrative support for Managing phones and PCs.
• Assist the Local Administration Manager with any operational, administrative and reporting tasks, contributing to process efficiency, team objectives and continuous improvement initiative.

Compensation Information:

• Annual gross salary between €18,000 and €23,000 , depending on experience and overall fit.