Rome Office Operations Assistant - Part-Time, Flexible Hours

Trip.com; Roma; In loco; EUR 13.000 - 18.000; Part-time

Descrizione del lavoro

Trip.com Group is seeking a part-time Office Assistant to join our Rome office. You will own day-to-day workplace operations, be the main point of contact for employees, visitors, and suppliers, and help ensure the office runs smoothly.

This role requires strong organisational skills, the ability to handle multiple priorities, and fluency in English (Italian a plus). You will coordinate onboarding, office services, and events, reporting to the Office Operations Manager.

Competenze

• Experience in office operations or administration.
• Strong organisational and multitasking abilities.
• Proactive, hands-on approach and able to work independently.
• Excellent communication and stakeholder management.
• Experience in fast-paced multi-business-unit environments.
• Fluency in English; Italian language a plus.

Mansioni

• Maintain an organised, professional and welcoming office environment
• Manage seating plans, desk allocation, meeting rooms, office access and visitors
• Coordinate new-joiner onboarding, including desks, laptops and access cards
• Act as the first point of contact for office-related employee queries
• Work with IT, HR and Health & Safety to resolve workplace requests
• Manage office supplies, refreshments, deliveries, post and couriers
• Coordinate maintenance and building matters with the office provider
• Manage supplier relationships and maintain records of costs and invoices
• Support office-capacity planning and anticipate needs as the team grows
• Organise internal events, team activities and leadership visits
• Provide administrative support to the Office Operations Manager

Conoscenze

Office operations

Organisational skills

Communication

Descrizione del lavoro

Trip.com Group is seeking a part-time Office Assistant to join our Rome office. You will own day-to-day workplace operations, be the main point of contact for employees, visitors, and suppliers, and help ensure the office runs smoothly.

This role requires strong organisational skills, the ability to handle multiple priorities, and fluency in English (Italian a plus). You will coordinate onboarding, office services, and events, reporting to the Office Operations Manager.